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Privacy Consent Form Template for Hong Kong

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Key Requirements PROMPT example:

Privacy Consent Form

"I need a Privacy Consent Form for my Hong Kong-based fintech startup that will be launching in March 2025, which will collect and process customer financial data and share it with banking partners in Singapore and mainland China."

Document background
The Privacy Consent Form is a crucial document required under Hong Kong's data protection regime, specifically the Personal Data (Privacy) Ordinance (PDPO). This document should be used whenever an organization collects personal data from individuals in Hong Kong, ensuring transparent and lawful data processing practices. The form serves as a legal basis for data collection and processing activities, documenting explicit consent from data subjects. It must clearly articulate the purposes of data collection, intended uses, potential data sharing, security measures, and the data subject's rights. Organizations should customize the Privacy Consent Form based on their specific data processing activities while ensuring compliance with PDPO requirements and PCPD guidelines.
Suggested Sections

1. Data Controller Information: Identifies the organization collecting the data, including full business name, registration number, and contact details

2. Purpose of Data Collection: Clear explanation of why personal data is being collected and how it will be used

3. Types of Personal Data: Detailed list of personal data that will be collected

4. Data Storage and Security: Information about how data will be stored, protected, and for how long

5. Data Subject Rights: Explanation of rights under the PDPO including access, correction, and withdrawal of consent

6. Consent Declaration: Clear statement of consent with signature block and date

7. Contact Information: Details of how to contact the organization's data protection officer or relevant department

Optional Sections

1. Direct Marketing Consent: Additional section required if personal data will be used for direct marketing purposes, must be separately consented to as per PDPO requirements

2. Third Party Sharing: Required if personal data will be shared with third parties, including list of types of organizations and purposes

3. Cross-border Transfers: Required if personal data will be transferred outside of Hong Kong

4. Special Categories of Data: Required if collecting sensitive personal data such as health information or biometric data

5. Digital Data Collection: Required if collecting data through websites, apps, or other digital means, including cookies and tracking technologies

Suggested Schedules

1. Schedule 1: Detailed Data Categories: Comprehensive list of all types of personal data to be collected, categorized by purpose

2. Schedule 2: Third Party Recipients: List of categories of third parties who may receive the personal data

3. Schedule 3: Data Retention Periods: Detailed breakdown of retention periods for different types of personal data

4. Appendix A: Privacy Policy: Full privacy policy document referenced in the consent form

5. Appendix B: Data Subject Rights Guide: Detailed guide on how data subjects can exercise their rights under the PDPO

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


























Clauses


















Relevant Industries

Financial Services

Healthcare

Retail

Technology

Education

Professional Services

Insurance

Telecommunications

Real Estate

E-commerce

Human Resources

Manufacturing

Hospitality

Transportation

Relevant Teams

Legal

Compliance

Information Security

Human Resources

Marketing

Information Technology

Operations

Customer Service

Risk Management

Data Protection

Privacy

Corporate Governance

Relevant Roles

Data Protection Officer

Privacy Manager

Compliance Officer

Legal Counsel

Chief Privacy Officer

Information Security Manager

Risk Manager

HR Manager

Marketing Director

IT Director

Chief Technology Officer

Operations Manager

Customer Service Manager

General Counsel

Chief Compliance Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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