Third Party Credit Card Authorization Form Hotel

Third Party Credit Card Authorization Form Hotel Template for Denmark

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The Third Party Credit Card Authorization Form Hotel is a critical document in the Danish hospitality industry that facilitates secure payment arrangements when the person paying is different from the guest staying at the hotel. This situation commonly arises in business travel, family arrangements, or gift stays. The form, governed by Danish law and EU regulations, enables hotels to legally process payments while protecting all parties' interests. It includes comprehensive credit card details, authorization limits, and duration of validity, while ensuring compliance with GDPR and Danish data protection requirements. The document is essential for hotels operating in Denmark to manage third-party payments securely and legally, reducing the risk of disputes and unauthorized charges.

Suggested Sections

1. Hotel Information: Details of the hotel including legal business name, address, and contact information

2. Credit Card Holder Information: Full name, contact details, and address of the credit card owner

3. Guest Information: Details of the guest(s) for whom the authorization is being provided

4. Credit Card Details: Secured section for credit card information including card type, number, expiration date, and CVV

5. Authorization Scope: Specific details of what charges are being authorized (room charges, incidentals, specific amount limits)

6. Duration of Authorization: Time period for which the authorization is valid

7. Data Protection Notice: GDPR-compliant explanation of how the credit card and personal data will be processed and stored

8. Terms and Conditions: Standard terms including liability, cancellation policies, and dispute procedures

9. Signature Block: Space for credit card holder's signature, date, and confirmation of understanding

Optional Sections

1. Multiple Guest Authorization: Additional section when authorization covers multiple guests or rooms

2. Corporate Account Details: Used when the card belongs to a corporate account, including company details and cost center information

3. Special Instructions: Section for any specific instructions or limitations on the authorization

4. Digital Signature Consent: Required when the form will be completed electronically rather than in paper format

5. Third Party Verification: Additional verification requirements for high-value authorizations or special circumstances

Suggested Schedules

1. Schedule A - Authorized Charges List: Detailed breakdown of specific charges and maximum amounts authorized

2. Schedule B - Hotel Policies: Complete hotel policies regarding payment, cancellation, and incidental charges

3. Appendix 1 - Identity Verification Documents: List of acceptable identity verification documents and copies provided

4. Appendix 2 - Data Processing Statement: Detailed GDPR-compliant statement about data processing and storage procedures

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