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Attendance Reprimand Letter Template for England and Wales

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Key Requirements PROMPT example:

Attendance Reprimand Letter

"I need an Attendance Reprimand Letter for an employee who has had 12 instances of lateness in the past three months, with a clear outline of the three-month improvement period starting from January 2025."

Document background
The Attendance Reprimand Letter is a crucial employment document used when formal action is required to address attendance concerns in England and Wales. It forms part of the progressive disciplinary process, typically issued after informal discussions have not yielded improvement. The letter must comply with UK employment law, including the Employment Rights Act 1996 and ACAS guidelines, documenting specific attendance issues, setting clear expectations for improvement, and outlining potential consequences. This formal documentation protects both employer and employee interests, providing clear evidence of fair process and communication.
Suggested Sections

1. Letter Header: Company details, date, and employee information

2. Statement of Purpose: Clear indication that this is a formal reprimand regarding attendance

3. Attendance Issues: Specific details of attendance problems including dates and patterns

4. Company Policy Reference: Reference to relevant company attendance policies being breached

5. Required Improvements: Clear expectations for future attendance

6. Consequences: Potential disciplinary actions if improvement not shown

7. Support Offered: Available company support and resources

Optional Sections

1. Previous Warnings: Reference to prior warnings or discussions when there have been previous formal warnings

2. Medical Considerations: Reference to any medical conditions affecting attendance when medical issues have been disclosed

3. Return to Work Plan: Specific arrangements for return to work when employee is currently absent

Suggested Schedules

1. Attendance Record: Detailed record of absences and lateness

2. Company Attendance Policy: Copy of relevant company policies

3. Meeting Notes: Notes from any related attendance meetings

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















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Relevant Industries
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Industries

Employment Rights Act 1996: Primary legislation setting out basic employment rights, unfair dismissal provisions, and requirements for written statements and documentation in employment matters.

Equality Act 2010: Ensures non-discrimination against protected characteristics, requires consideration of reasonable adjustments for disability-related absence, and prevents discrimination in disciplinary procedures.

ACAS Code of Practice on Disciplinary and Grievance Procedures: Provides guidance on fair procedures and best practices for handling attendance issues. Compliance is considered by tribunals in case of disputes.

General Data Protection Regulation (GDPR) and Data Protection Act 2018: Governs the proper handling, storage, and processing of personal data including attendance records and medical information.

Access to Medical Reports Act 1988: Regulates access to medical reports and establishes consent requirements for handling medical information in employment contexts.

Working Time Regulations 1998: Legislation covering statutory leave entitlements, working hours, and rest break requirements that may impact attendance matters.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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