Create a bespoke document in minutes, Â or upload and review your own.
Get your first 2 documents free
Your data doesn't train Genie's AI
You keep IP ownership of your information
Complaints Handling Policy
"I need a Complaints Handling Policy for my medium-sized financial services firm based in London, ensuring compliance with FCA regulations and incorporating specific procedures for vulnerable customers."
1. Purpose and Scope: Outlines the policy's objectives and who it applies to
2. Definitions: Key terms used throughout the policy including what constitutes a complaint
3. Complaint Registration Process: How complaints are received, logged, and acknowledged including channels for submission
4. Response Timeframes: Standard response times, escalation periods, and service level commitments
5. Investigation Process: Steps taken to investigate complaints including gathering evidence and assessment procedures
6. Resolution Process: How complaints are resolved, communicated to complainants, and closed
7. Record Keeping: Requirements for maintaining complaint records and data protection compliance
8. Staff Training and Responsibilities: Staff obligations and training requirements for complaint handling
1. Industry-Specific Procedures: Additional procedures required for regulated industries such as financial services
2. Alternative Dispute Resolution: External resolution procedures and ombudsman services
3. Compensation Framework: Guidelines for determining and processing compensation claims
4. Vulnerable Customers: Special procedures for handling complaints from vulnerable customers
1. Complaint Form Template: Standard form for logging and recording complaints
2. Response Letter Templates: Standard templates for acknowledgment, interim and final response letters
3. Escalation Matrix: Hierarchy and contact details for complaint escalation procedures
4. Service Level Agreements: Detailed timeframes and performance metrics for different types of complaints
5. Regulatory Requirements: Summary of relevant legislative and regulatory requirements
Authors
Find the exact document you need
Dealing With Complaints Policy Childcare
A mandatory policy document for childcare providers in England and Wales that outlines procedures for handling and resolving complaints in accordance with EYFS and Ofsted requirements.
Complaints And Appeals Policy
A formal document outlining complaint handling and appeals procedures under English and Welsh law.
Student Complaints And Grievances Policy
An England and Wales policy document establishing procedures for handling student complaints and grievances in educational institutions.
Participant Complaint Management Policy
An English and Welsh law-compliant policy document establishing procedures for managing participant complaints and their resolution.
Student Grievance Resolution Policy
A formal policy document outlining procedures for handling student complaints in educational institutions under English and Welsh law.
Compliments And Complaints Policy
A policy document governed by English and Welsh law that establishes procedures for handling customer feedback and complaints.
Student Complaint Policy
A policy document governing student complaint procedures in educational institutions under England and Wales jurisdiction.
Complaints And Compliments Policy
A formal policy document outlining procedures for handling complaints and compliments under England and Wales law.
Consumer Complaint Policy
A formal policy document outlining complaint handling procedures under English and Welsh law, ensuring consumer rights protection and regulatory compliance.
Complaint Resolution Policy
A formal policy document outlining procedures for handling customer complaints under English and Welsh law.
Complaints Management Policy
A formal policy document outlining complaint handling procedures under English and Welsh law.
Anonymous Complaint Policy
A policy document governed by English and Welsh law that establishes procedures for handling anonymous complaints while protecting complainant confidentiality.
Customer Complaint Policy
A formal policy document governing customer complaint handling procedures under English and Welsh law.
Download our whitepaper on the future of AI in Legal
³Ò±ð²Ô¾±±ð’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
Our bank-grade security infrastructure undergoes regular external audits
We are ISO27001 certified, so your data is secure
Organizational security
You retain IP ownership of your documents
You have full control over your data and who gets to see it
Innovation in privacy:
Genie partnered with the Computational Privacy Department at Imperial College London
Together, we ran a £1 million research project on privacy and anonymity in legal contracts
Want to know more?
Visit our for more details and real-time security updates.
Read our Privacy Policy.