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Consumer Complaint Policy Template for England and Wales

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Key Requirements PROMPT example:

Consumer Complaint Policy

"I need a Consumer Complaint Policy for my new online retail business based in Manchester, which must comply with FCA regulations and include specific provisions for handling complaints through our mobile app and website."

Document background
The Consumer Complaint Policy serves as a crucial document for businesses operating in England and Wales, establishing clear procedures for handling customer grievances. This policy is essential for maintaining compliance with consumer protection legislation, including the Consumer Rights Act 2015 and related regulations. It provides consumers with transparent information about their rights and the complaint process, while helping businesses maintain consistent complaint handling procedures. The policy should be regularly reviewed and updated to reflect changes in legislation and business practices.
Suggested Sections

1. Purpose and Scope: Outlines the purpose of the policy and to whom it applies

2. Definitions: Key terms used throughout the policy including 'complaint', 'consumer', 'resolution'

3. How to Make a Complaint: Step-by-step process for submitting complaints, including channels and required information

4. Response Times: Timeframes for acknowledging and responding to complaints, including maximum response periods

5. Escalation Process: Steps for escalating unresolved complaints and hierarchy of resolution

6. Consumer Rights: Overview of consumer rights and available remedies under relevant legislation

Optional Sections

1. Industry-Specific Procedures: Additional procedures required for regulated industries such as financial services, utilities, or telecommunications

2. International Complaints: Procedures for handling cross-border complaints and international dispute resolution

3. Online Dispute Resolution: Information about online dispute resolution platforms and digital complaint handling

Suggested Schedules

1. Complaint Form Template: Standard form for submitting complaints with required fields and guidance

2. Contact Information: List of relevant contact details and departments for complaint handling

3. Regulatory Bodies: List of relevant regulatory bodies, ombudsmen and their contact information

4. Service Level Agreements: Detailed response time commitments and service standards for complaint handling

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries
Relevant Teams
Relevant Roles
Industries

Consumer Rights Act 2015: Primary legislation governing consumer rights including quality of goods, services and digital content, unfair terms, and consumer remedies

Consumer Protection Act 1987: Legislation providing protection to consumers in relation to defective products and product liability

Consumer Protection from Unfair Trading Regulations 2008: Regulations prohibiting unfair commercial practices between traders and consumers

Alternative Dispute Resolution for Consumer Disputes Regulations 2015: Regulations governing the use of alternative dispute resolution in consumer disputes

Financial Services and Markets Act 2000: Industry-specific legislation governing financial services and markets regulation (if applicable)

Communications Act 2003: Industry-specific legislation governing telecommunications and media services (if applicable)

Electricity Act 1989: Industry-specific legislation governing electricity supply and related services (if applicable)

UK General Data Protection Regulation (UK GDPR): Data protection legislation governing the processing of personal data in the UK

Data Protection Act 2018: UK's implementation of data protection standards, working alongside UK GDPR

FCA Guidelines: Financial Conduct Authority regulatory guidelines for financial services complaints handling

CMA Guidance: Competition and Markets Authority guidance on consumer protection and fair trading

Trading Standards Requirements: Local authority trading standards requirements for business compliance and consumer protection

Limitation Act 1980: Legislation setting time limits for different types of legal claims and actions

EU ODR Requirements: Online Dispute Resolution requirements for businesses selling goods or services online

ADR Requirements: Requirements for providing alternative dispute resolution options to consumers

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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