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Employment Statement Form

Employment Statement Form Template for England and Wales

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Key Requirements PROMPT example:

Employment Statement Form

"I need an Employment Statement Form for a new software developer joining our London office in March 2025, including clauses for hybrid working arrangements and our enhanced pension scheme."

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Document background
The Employment Statement Form is a crucial document required by law in England and Wales, designed to provide clarity and certainty in employment relationships. It must be provided to all employees within two months of employment commencing, as mandated by the Employment Rights Act 1996. This document includes essential information such as pay, working hours, holiday entitlement, and other key terms of employment. Recent legislative changes, including the Good Work Plan, have expanded the scope of information required in these statements, making them more comprehensive and ensuring greater transparency in employment relationships.
Suggested Sections

1. Employee Information: Full name, address, and contact details of the employee

2. Employer Information: Company name, registered address, and contact details

3. Employment Details: Start date, job title, duties, and location of work

4. Remuneration: Salary, payment frequency, method of payment, and any variable pay elements

5. Working Hours: Standard hours, overtime arrangements, flexible working policies

6. Holiday Entitlement: Annual leave allowance, holiday pay calculations, and booking procedures

7. Notice Period: Required notice periods for both employer and employee termination

8. Pension: Details of pension arrangements and contributions

9. Disciplinary and Grievance: Reference to company procedures for handling disciplinary matters and grievances

Optional Sections

1. Probationary Period: Terms and conditions of probationary period, including duration and review process

2. Benefits Package: Additional benefits including healthcare, insurance, and other perks

3. Company Car: Terms and conditions of company vehicle usage and related benefits

4. Confidentiality: Specific confidentiality obligations beyond standard terms

5. Training Requirements: Mandatory training requirements and professional development opportunities

Suggested Schedules

1. Schedule 1 - Job Description: Detailed outline of role responsibilities, duties, and reporting structure

2. Schedule 2 - Company Policies: Key company policies including IT, social media, and workplace conduct

3. Schedule 3 - Benefits Summary: Comprehensive breakdown of all benefits and eligibility criteria

4. Schedule 4 - Training Schedule: Details of required training programs and completion timeframes

5. Appendix A - Statutory Policies: References to relevant statutory policies and procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Industries

Employment Rights Act 1996: Primary legislation governing employment statements, particularly Section 1 which mandates the content of written statements of employment particulars

Good Work Plan and Employment Act 2008: Updates to employment rights and statement requirements, including recent modifications to employment terms documentation

Working Time Regulations 1998: Legislation covering working hours, rest breaks, and holiday entitlement requirements that must be reflected in employment documentation

Equality Act 2010: Legislation ensuring non-discrimination and equal treatment in employment, which must be considered in employment terms

National Minimum Wage Act 1998: Legislation establishing minimum wage requirements that must be reflected in employment compensation terms

Data Protection Act 2018 and UK GDPR: Regulations governing the handling of personal information in employment relationships and documentation

Health and Safety at Work Act 1974: Legislation establishing workplace safety requirements that must be referenced in employment documentation

Employment Rights Regulations 2018: Recent updates to employment particulars and paid annual leave requirements, effective from April 2020

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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