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Rental Deposit Return Form Template for England and Wales

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Key Requirements PROMPT example:

Rental Deposit Return Form

"I need a Rental Deposit Return Form for a property in Manchester where the tenant is moving out on March 15, 2025, with £200 in deductions for repairs, and I want to ensure all deposit protection scheme requirements are met."

Document background
The Rental Deposit Return Form is a crucial document used at the conclusion of a tenancy agreement in England and Wales. It serves as official documentation of deposit return, protecting both landlord and tenant interests. The form must comply with requirements set out in the Housing Act 2004 and Tenant Fees Act 2019, including adherence to deposit protection scheme rules. It typically includes property details, original deposit amount, itemized deductions (if any), final return amount, and payment arrangements. This document helps prevent future disputes and ensures transparent handling of deposit returns.
Suggested Sections

1. Property Details: Address and description of the rental property

2. Tenant Information: Name and contact details of tenant(s)

3. Landlord Information: Name and contact details of landlord/agent

4. Deposit Amount: Original deposit amount and protection scheme details

5. Return Amount: Amount being returned and any deductions made

6. Payment Details: Bank details or payment method for return

Optional Sections

1. Deductions Breakdown: Itemized list of any deductions made from deposit, to be included when deductions are being made from the deposit

2. Dispute Information: Details of any disputed amounts and resolution process, to be included when there is disagreement over deductions

Suggested Schedules

1. Evidence of Deductions: Photos, invoices, or quotes supporting any deductions

2. Check-out Report: Final property inspection report

3. Original Inventory: For comparison with check-out condition

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses


















Industries

Housing Act 2004: Primary legislation governing tenancy deposit protection schemes and deposit handling requirements in England and Wales. Sets out the legal framework for mandatory deposit protection.

Tenant Fees Act 2019: Recent legislation that caps deposit amounts at 5 weeks' rent (for annual rent under £50,000), sets timeline requirements for deposit returns, and restricts permitted fees that can be charged to tenants.

Housing (Tenancy Deposits) (Prescribed Information) Order 2007: Statutory instrument that specifies exactly what information must be provided to tenants regarding their deposits, including details about the protection scheme used.

Landlord and Tenant Act 1985: Foundational legislation setting out basic landlord-tenant obligations and property condition requirements that may affect deposit deductions and returns.

Tenant Deposit Protection Schemes: Governmental schemes (TDS, DPS, or mydeposits) with specific procedures for protecting, handling, and returning deposits, including dispute resolution processes.

Consumer Rights Act 2015: Legislation ensuring fairness and transparency in consumer contracts, including tenancy agreements and deposit arrangements.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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