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The Airport Transfer Confirmation Letter is a essential document used in Hong Kong's transportation sector to formalize and confirm airport transfer arrangements. This document is typically issued after a booking is made and serves multiple purposes: it confirms the service details to the client, provides necessary information for service delivery, and establishes a clear record of the agreement terms. The letter needs to comply with Hong Kong's transportation regulations, consumer protection laws, and data privacy requirements. It's particularly important in Hong Kong's busy international airport environment, where clear communication and confirmation of service details are crucial for smooth operations. The document typically includes passenger details, flight information, vehicle type, pricing, and relevant terms and conditions, serving as both a service confirmation and a reference document for all parties involved in the transfer service.

1. Letterhead: Company logo, name, contact details, and registration information

2. Date and Reference Number: Current date and unique booking reference number

3. Client Details: Full name and contact information of the person booking the service

4. Service Details: Specific details of the transfer including date, time, pickup/dropoff locations, and vehicle type

5. Passenger Information: Number of passengers and their names, plus any special requirements

6. Flight Details: Flight number, arrival/departure time, and terminal information

7. Price Confirmation: Total cost breakdown including any additional charges

8. Payment Status: Confirmation of payment received or payment instructions

9. Terms and Conditions Summary: Key terms including cancellation policy and baggage allowance

10. Contact Information: Emergency contact numbers and support details