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Cancellation Of Tenancy Agreement Letter
"I need a Cancellation of Tenancy Agreement Letter for my retail shop in Causeway Bay, Hong Kong, as I'm relocating my business; the current lease isn't due to expire until March 2025, but I need to terminate by January 2025."
1. Sender's Details: Full name and address of the tenant(s) sending the letter
2. Date: Current date of writing the letter
3. Recipient's Details: Landlord's full name and address
4. Subject Line: Clear indication that this is a Cancellation of Tenancy Agreement Letter with reference to the property address
5. Property Reference: Full address of the rental property and reference to the original tenancy agreement date
6. Cancellation Request: Clear statement of intention to cancel the tenancy agreement and proposed termination date
7. Current Status: Confirmation of rent payments status and current condition of the property
8. Handover Arrangements: Proposed arrangements for property inspection and key return
9. Contact Information: Current contact details for further communication
10. Signature Block: Space for tenant's signature and printed name
1. Security Deposit: Details about security deposit return arrangements, to be included if deposit refund hasn't been discussed
2. Existing Damages: Documentation of any existing property damages or issues, if applicable
3. Forwarding Address: New address for future correspondence, if moving to a new location
4. Utility Arrangements: Plans for transferring or terminating utility accounts, if managed by tenant
5. Outstanding Payments: Details of any remaining payments or settlements required, if applicable
6. Mutual Agreement Reference: Reference to any prior verbal agreements about the cancellation, if any exist
1. Copy of Original Tenancy Agreement: Attachment of the original tenancy agreement for reference
2. Property Condition Photos: Current dated photographs of the property condition, if relevant
3. Utility Bills: Copies of final utility bills or payment records, if relevant
4. Correspondence History: Any relevant prior correspondence regarding the cancellation, if applicable
Authors
Real Estate
Property Management
Legal Services
Housing
Commercial Property
Residential Property
Property Development
Facilities Management
Corporate Real Estate
Retail Property
Legal
Real Estate Operations
Property Management
Facilities Management
Tenant Relations
Asset Management
Compliance
Administrative Services
Contract Management
Property Services
Property Manager
Real Estate Agent
Leasing Manager
Facilities Manager
Legal Counsel
Property Administrator
Tenant Relations Manager
Asset Manager
Building Manager
Real Estate Operations Manager
Compliance Officer
Housing Officer
Property Services Director
Lease Administrator
Real Estate Contract Manager
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