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Immediate Termination Notice

Immediate Termination Notice Template for Hong Kong

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Key Requirements PROMPT example:

Immediate Termination Notice

"I need an Immediate Termination Notice for a senior sales executive who was found to have disclosed confidential client information to competitors on January 15, 2025; the termination needs to be effective immediately while ensuring protection of our client data and trade secrets."

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Document background
The Immediate Termination Notice is a critical employment document used in Hong Kong when circumstances require the immediate cessation of employment without notice period or payment in lieu. This document is specifically designed to comply with Hong Kong's Employment Ordinance (Cap. 57) requirements for summary dismissal, which can only be justified in cases of gross misconduct, willful disobedience, or other serious breaches of employment terms. The notice must clearly state the grounds for immediate termination, specify the effective date, address final payment arrangements, and outline immediate practical steps such as company property return. Given its serious implications and potential legal consequences, this document requires careful drafting to ensure it is legally sound, factually accurate, and procedurally compliant with Hong Kong employment laws.
Suggested Sections

1. Letterhead and Date: Company letterhead with full business details and current date

2. Recipient Details: Employee's full name and address

3. Subject Line: Clear indication that this is an immediate termination notice

4. Employment Details: Statement identifying the employee's position and start date of employment

5. Termination Statement: Clear statement of immediate termination and effective date

6. Grounds for Termination: Specific reason(s) for immediate termination with reference to relevant contract clauses or Employment Ordinance provisions

7. Return of Company Property: List of company property to be returned immediately

8. Final Payment Details: Information about final salary, payment of outstanding wages and other entitlements

9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

10. Signature Block: Authorized signatory details and company stamp

Optional Sections

1. Misconduct Details: Detailed description of the misconduct when termination is due to employee misbehavior - include only when there's serious misconduct

2. Handover Instructions: Specific instructions for handover of work - include for management or critical positions

3. Post-termination Restrictions: Reminder of non-compete and non-solicitation obligations - include for senior positions or when applicable

4. Legal Rights Reservation: Statement reserving company's legal rights - include in cases of misconduct or potential disputes

5. Exit Interview: Instructions for exit interview if required - include for senior positions or when company policy requires

Suggested Schedules

1. Schedule of Company Property: Itemized list of company property to be returned

2. Final Payment Calculation: Detailed breakdown of final payment including salary, unused leave, and any deductions

3. Evidence Documentation: Copies of relevant evidence supporting the grounds for immediate termination

4. Handover Checklist: Detailed list of tasks, projects, and responsibilities requiring handover

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Logistics

Real Estate

Media and Entertainment

Telecommunications

Energy

Insurance

Relevant Teams

Human Resources

Legal

Compliance

Executive Office

Company Secretariat

Employee Relations

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Company Secretary

Department Head

Line Manager

HR Business Partner

Employee Relations Manager

Legal Manager

Compliance Officer

HR Administrator

Operations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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