The Conditional Job Offer is a crucial document in Hong Kong's employment process, serving as a preliminary agreement between an employer and a potential employee. It is typically used when companies wish to secure a candidate's interest while necessary pre-employment conditions are still pending, such as background checks, reference verification, medical examinations, or work visa approvals. This document must comply with Hong Kong's Employment Ordinance and related legislation, including various anti-discrimination ordinances and the Personal Data (Privacy) Ordinance. The conditional nature of the offer provides protection for employers while giving candidates clarity on their potential employment terms and the steps required to secure final employment.
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1. Company Letterhead and Date: Official company letterhead with full contact details and date of the offer
2. Candidate's Address: Full name and address of the prospective employee
3. Position and Title: Clear statement of the offered position and job title
4. Basic Employment Terms: Essential terms including salary, start date, probation period, and reporting relationship
5. Conditions of Offer: Specific conditions that must be met before the offer becomes final (e.g., background checks, references, work visa)
6. Benefits Package: Overview of standard benefits including medical insurance, MPF, annual leave
7. Working Hours and Location: Standard working hours, office location, and any flexibility arrangements
8. Acceptance Instructions: Clear instructions on how to accept the offer and deadline for acceptance
9. Closing and Signatures: Formal closing, space for company signature and candidate acknowledgment
1. Relocation Package: Include when offering relocation assistance to candidates from outside Hong Kong
2. Stock Options/Equity: Include when offering company shares or stock options as part of compensation
3. Performance Bonus Structure: Include when offering variable compensation based on performance
4. Non-Compete Clause: Include for senior positions or roles with access to sensitive information
5. Training Requirements: Include when specific training or certifications must be completed
6. Flexible Working Arrangements: Include when offering remote work or flexible hours options
7. Visa Sponsorship: Include for foreign candidates requiring work visa sponsorship
1. Schedule A - Detailed Job Description: Comprehensive description of role responsibilities and requirements
2. Schedule B - Benefits Details: Detailed breakdown of all company benefits and eligibility criteria
3. Schedule C - Bonus Scheme: Detailed explanation of any applicable bonus or commission structures
4. Appendix 1 - Required Documentation: List of documents required for employment verification and onboarding
5. Appendix 2 - Company Policies: Key company policies that the employee must acknowledge and comply with
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