The Non Renewal Of Contract Letter To Employee is a crucial document in Hong Kong's employment framework, used when an employer decides not to extend or renew a fixed-term employment contract. This document must be prepared in accordance with Hong Kong's Employment Ordinance and related employment legislation, ensuring proper notice is given to the employee about the contract's conclusion. The letter serves multiple purposes: it provides formal notification of the non-renewal decision, outlines important dates and deadlines, details final payment arrangements, and specifies requirements for returning company property. It's particularly important in Hong Kong's business environment where fixed-term contracts are common across various industries. The document helps protect both employer and employee interests by clearly documenting the employment relationship's conclusion and ensuring compliance with local employment laws.
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1. Letter Header: Company letterhead, date, and employee's contact information
2. Subject Line: Clear indication that this is a Non-Renewal of Contract Notice
3. Opening Paragraph: Reference to current employment contract and its expiration date
4. Non-Renewal Statement: Clear and unambiguous statement that the contract will not be renewed
5. Last Working Day: Specification of the final working day, which should align with the contract end date
6. Return of Company Property: List of company properties to be returned before the last working day
7. Final Payment Details: Information about final salary, any outstanding payments, and when they will be processed
8. Acknowledgment Section: Space for both employer and employee signatures to acknowledge the notice
9. Closing: Professional closing with contact information for any queries
1. Reason for Non-Renewal: Include when it's beneficial to provide a brief, professional explanation for the non-renewal decision
2. Reference Letter Offer: Include when the employer is willing to provide a reference letter for future employment
3. Handover Instructions: Include when there are specific projects or responsibilities that need to be transferred
4. Non-Compete Reminder: Include when the existing contract contains non-compete or confidentiality clauses that continue after employment
5. Exit Interview: Include when the company wishes to conduct an exit interview
6. Benefits Continuation: Include when there are benefits that extend beyond the last day of employment
7. Outstanding Leave Balance: Include when there is unused annual leave to be addressed
1. Final Payments Schedule: Detailed breakdown of final salary, unused leave payments, and any other outstanding compensations
2. Company Property Checklist: List of company assets to be returned with their current status
3. Handover Document Template: Standard template for documenting handover of responsibilities and ongoing projects
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