Dependent Declaration Form

Dependent Declaration Form Template for Hong Kong

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Key Requirements PROMPT example:

"I need a Dependent Declaration Form for our Hong Kong office that will be rolled out to 200+ employees in January 2025, with specific sections for spouse and child dependents, and must include bilingual text in English and Traditional Chinese."

Document background

The Dependent Declaration Form is a mandatory document required by Hong Kong employers to verify and record employee dependent relationships for various administrative and legal purposes. This form is typically used when employees need to register their dependents for company benefits, apply for dependent visas, or claim tax benefits. The document must comply with Hong Kong's legal framework, including the Immigration Ordinance, Employment Ordinance, and Personal Data (Privacy) Ordinance. It requires detailed information about dependents, including spouses, children, and other eligible family members, along with supporting documentation to verify these relationships. The form serves as a legal record and basis for providing dependent-related benefits and ensures compliance with local regulations regarding dependent status declarations.

Suggested Sections

1. Declarant Information: Personal and employment details of the employee making the declaration

2. Dependent Details: Basic information about each dependent including full name, date of birth, relationship to declarant, and nationality

3. Relationship Declaration: Formal declaration of the relationship status and living arrangements with the dependent

4. Financial Support Declaration: Declaration of financial responsibility and support provided to the dependent

5. Current Immigration Status: Information about dependent's current residence status in Hong Kong

6. Declaration of Truth: Legal declaration confirming all provided information is true and accurate

7. Privacy Policy Statement: Statement on how the personal data will be collected, used, and protected in compliance with PDPO

Optional Sections

1. Additional Dependent Details: Used when declaring multiple dependents, with separate sections for each additional dependent

2. Education Details: Required for dependent children over 18 who are in full-time education

3. Medical Condition Declaration: Required for dependents with special medical needs or disabilities requiring additional support

4. Previous Visa Information: Required for dependents who have previously held any Hong Kong visas

5. Employment Status Declaration: Required for spouse dependents, declaring their current employment status in Hong Kong

Suggested Schedules

1. Schedule A - Required Supporting Documents: Checklist of mandatory documents needed to support the dependent declaration

2. Schedule B - Proof of Relationship: List of acceptable documents for proving relationship status (marriage certificates, birth certificates, etc.)

3. Schedule C - Financial Support Evidence: List of required documents proving financial support of dependents

4. Appendix 1 - Document Authentication Requirements: Guidelines for document authentication and translation requirements

5. Appendix 2 - Declaration Form Instructions: Detailed instructions for completing each section of the form

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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