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General Privacy Notice Template for Hong Kong

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Key Requirements PROMPT example:

General Privacy Notice

"I need a General Privacy Notice for my Hong Kong-based e-commerce startup that will launch in March 2025, with specific focus on handling customer payment data and implementing marketing communications."

Document background
This General Privacy Notice serves as a fundamental document for organizations operating in Hong Kong that collect, process, or handle personal data. It is designed to comply with the Hong Kong Personal Data (Privacy) Ordinance (PDPO) and guidelines issued by the Privacy Commissioner for Personal Data (PCPD). The document is essential for establishing transparency in data handling practices and maintaining compliance with Hong Kong's data protection regime. It should be implemented by organizations before they begin collecting personal data and should be regularly reviewed and updated to reflect changes in data processing activities or regulatory requirements. The notice includes mandatory disclosures about data collection purposes, data subject rights, and data handling practices, while also addressing specific requirements such as direct marketing consent and cross-border data transfers where applicable.
Suggested Sections

1. Introduction: Overview of the organization and scope of the privacy notice

2. Definition of Personal Data: Clear explanation of what constitutes personal data under the PDPO and in the context of the organization's operations

3. Types of Personal Data We Collect: Comprehensive list of personal data categories collected by the organization

4. How We Collect Your Personal Data: Description of all data collection methods and sources

5. Purposes of Data Collection and Use: Detailed explanation of why personal data is collected and how it will be used

6. Data Storage and Security: Information about how personal data is stored and protected

7. Data Retention: Explanation of how long different types of personal data are retained

8. Your Rights: Description of data subject rights under the PDPO and how to exercise them

9. Contact Information: Details of how to contact the organization regarding privacy matters

Optional Sections

1. Direct Marketing: Required if personal data is used for direct marketing purposes, detailing opt-in/opt-out procedures

2. Cross-border Data Transfers: Required if personal data is transferred outside of Hong Kong

3. Cookies and Tracking Technologies: Required for organizations operating websites or online services

4. Children's Privacy: Required if services may be accessed by or data collected from children

5. Third-Party Service Providers: Required if third parties process personal data on behalf of the organization

6. Automated Decision Making: Required if the organization uses automated processing to make decisions about individuals

Suggested Schedules

1. Schedule 1: Types of Personal Data: Detailed categorization of all personal data collected, allowing for easy updates as data collection practices change

2. Schedule 2: Third-Party Recipients: List of categories of third parties who receive personal data, facilitating updates as partnerships change

3. Schedule 3: Cookies List: Detailed list of cookies and similar technologies used, with descriptions and purposes

4. Schedule 4: Data Retention Periods: Specific retention periods for different categories of personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses

























Relevant Industries

Financial Services

Healthcare

Retail

Technology

E-commerce

Education

Professional Services

Manufacturing

Real Estate

Telecommunications

Insurance

Tourism and Hospitality

Transportation and Logistics

Media and Entertainment

Non-profit Organizations

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Risk Management

Marketing

Human Resources

Customer Service

Operations

Digital

Data Protection

Privacy

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Legal Counsel

Compliance Manager

Information Security Manager

Risk Manager

IT Director

Chief Technology Officer

Marketing Director

Operations Manager

Human Resources Director

Customer Service Manager

Digital Operations Manager

Chief Information Officer

Privacy Analyst

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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