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Letter Of Employment Verification Template for Hong Kong

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Key Requirements PROMPT example:

Letter Of Employment Verification

"I need a Letter of Employment Verification for my senior software engineer who requires it for a UK visa application by March 2025; the letter must include current salary, job responsibilities, and employment duration since 2020."

Document background
A Letter of Employment Verification is a crucial document in Hong Kong's business environment, serving as official confirmation of an individual's employment status. This document is commonly requested for various purposes, including visa applications, housing rentals, bank loans, or other situations requiring proof of employment. The letter typically includes essential information such as the employee's name, position, employment duration, and may optionally include salary details when authorized. Under Hong Kong law, particularly the Employment Ordinance and Personal Data (Privacy) Ordinance, such letters must be handled with appropriate confidentiality while providing accurate employment information. The document's format and content should align with local business practices and legal requirements, ensuring it serves its intended purpose while protecting both employer and employee interests.
Suggested Sections

1. Letter Header: Company letterhead including full legal name, address, and contact information

2. Date and Reference: Current date and any reference number for tracking purposes

3. Recipient Details: Name and address of the party requesting verification (if applicable)

4. Subject Line: Clear indication that this is an employment verification letter

5. Employee Information: Full name and HKID number (masked) of the employee

6. Employment Details: Current position, employment status (full-time/part-time), and duration of employment

7. Verification Statement: Clear statement confirming the employment relationship

8. Authentication: Signature block with name, title of authorized signatory, and company stamp

Optional Sections

1. Salary Information: Current salary or salary history (included only when specifically requested and authorized by employee)

2. Job Responsibilities: Brief description of main duties and responsibilities (included when relevant for visa applications or specific institutional requirements)

3. Performance Statement: Brief statement about job performance (included only when specifically requested and if company policy allows)

4. Purpose Statement: Specific mention of the purpose for which the letter is issued (included when verification is for a specific purpose like visa, mortgage, etc.)

5. Contact Information: Details of a contact person for further verification (included when ongoing verification might be needed)

Suggested Schedules

1. Employment Contract Extract: Relevant excerpts from employment contract (attached only if required for specific verification purposes)

2. Supporting Documents: Additional documentation such as payment records or position history (included only when specifically required and authorized)

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses










Relevant Industries

Banking and Financial Services

Real Estate

Healthcare

Technology

Manufacturing

Retail

Education

Professional Services

Construction

Hospitality

Transportation

Government Services

Non-profit Organizations

Telecommunications

Energy

Relevant Teams

Human Resources

Legal

Administration

Corporate Secretariat

Compliance

Employee Relations

Operations

Management

Relevant Roles

Human Resources Director

HR Manager

HR Officer

Legal Counsel

Company Secretary

Office Manager

Department Head

Regional Manager

CEO

Managing Director

Finance Director

Operations Manager

Administrative Officer

Compliance Officer

Employee Relations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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