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Online Appraisal Form Template for Hong Kong

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Key Requirements PROMPT example:

Online Appraisal Form

"I need an Online Appraisal Form for a multinational technology company based in Hong Kong, with capability for 360-degree feedback and bilingual support (English/Chinese), to be implemented by March 2025 for our annual performance review cycle."

Document background
The Online Appraisal Form serves as a standardized digital platform for conducting and documenting employee performance reviews in Hong Kong. This document type is essential for organizations seeking to maintain consistent, fair, and transparent performance evaluation processes while ensuring compliance with Hong Kong's employment regulations and data protection requirements. The form is designed to facilitate objective assessment of employee performance, goal-setting, and development planning, while maintaining secure electronic records as required by local legislation. It incorporates necessary data privacy statements and consent mechanisms in accordance with the Personal Data (Privacy) Ordinance, and supports both English and Chinese language options to accommodate Hong Kong's bilingual business environment.
Suggested Sections

1. Employee Information: Basic details including name, employee ID, department, position, and review period

2. Data Collection Statement: Statement explaining the purpose of data collection, usage, and privacy protection in compliance with PDPO

3. Performance Criteria: Standard evaluation metrics including job knowledge, quality of work, productivity, communication skills, and teamwork

4. Rating Scale: Clear explanation of the rating system (e.g., 1-5 scale) with detailed descriptions of each rating level

5. Goals Review: Assessment of achievement of previously set goals and objectives

6. Core Competencies Evaluation: Assessment of key competencies required for the role

7. Overall Performance Summary: Combined assessment and final rating based on all evaluation criteria

8. Digital Signatures: Space for electronic signatures of employee, supervisor, and HR representative with timestamp

Optional Sections

1. Career Development Plans: Section for discussing career progression and development opportunities, used for more comprehensive annual reviews

2. Training Needs Assessment: Identification of training requirements and skill gaps, included when development planning is part of the review

3. Project-Specific Evaluation: Additional section for evaluating specific project performance, used for project-based roles

4. 360-Degree Feedback Summary: Section for incorporating feedback from multiple sources, used when 360-degree feedback is part of the evaluation process

5. Compensation Review: Section for salary and benefits discussion, included when the appraisal is tied to compensation decisions

6. Language Preference: Option to complete the form in Chinese or English, used in organizations operating bilingually

Suggested Schedules

1. Performance Metrics Definitions: Detailed descriptions of each performance criterion and how they are measured

2. Company Values and Behaviors: List of organization's core values and expected behaviors

3. Rating Guidelines: Comprehensive guide for evaluators on how to apply ratings consistently

4. Previous Goals and Objectives: Record of goals set in previous appraisal period

5. Development Resources: List of available training and development resources

6. Appeal Process: Documentation of the process for appealing appraisal results

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Financial Services

Technology

Professional Services

Healthcare

Education

Retail

Manufacturing

Telecommunications

Real Estate

Hospitality

Transportation

Construction

Media and Entertainment

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

People Operations

Learning & Development

Talent Management

Organizational Development

Employee Relations

HR Operations

HR Analytics

Compliance

Legal

Information Technology

Relevant Roles

Human Resources Manager

HR Director

Performance Management Specialist

Talent Development Manager

Department Manager

Team Leader

Supervisor

HR Business Partner

Chief Human Resources Officer

HR Operations Manager

Compliance Officer

Learning and Development Manager

Employee Relations Manager

HR Administrator

Organization Development Specialist

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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