The Overtime Authorization Form is a essential document used in Hong Kong workplaces to manage and record overtime arrangements in compliance with local employment laws. This document serves as both a request mechanism for employees and an authorization tool for employers, ensuring proper documentation of additional working hours beyond standard contractual obligations. The form is designed to comply with Hong Kong's Employment Ordinance (Cap. 57) and related legislation, providing clear documentation of overtime arrangements, including proposed hours, justification, compensation rates, and necessary management approvals. It helps organizations maintain accurate records for payroll processing, labour law compliance, and potential audit requirements while protecting both employer and employee interests in overtime arrangements.
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1. Employee Information: Essential details including employee name, ID number, department, position, and regular working hours
2. Overtime Request Details: Specific date(s), proposed overtime hours, start and end times, and reason for overtime requirement
3. Compensation Details: Overtime rate calculation, expected compensation, and whether time-off in lieu is applicable
4. Health and Safety Declaration: Confirmation that employee is fit to work extended hours and acknowledgment of rest period requirements
5. Authorization Section: Approval signatures from immediate supervisor and/or department head, including date of approval
1. Meal Allowance: Details of meal allowance entitlement for extended working hours, applicable when overtime exceeds specified duration
2. Transportation Arrangement: Transportation provisions for late-night overtime work, particularly relevant for work ending after public transport hours
3. Project Code/Cost Center: For organizations requiring overtime cost allocation to specific projects or cost centers
4. Alternative Work Arrangement: Details of any flexible working arrangements affected by the overtime, such as adjustment to next day's starting time
1. Overtime Calculation Table: Reference table showing how overtime pay is calculated based on regular salary and applicable rates
2. Department Approval Matrix: Schedule showing approval requirements based on duration of overtime and department hierarchy
3. Rest Day Schedule: Schedule of compensatory rest days if overtime work affects statutory rest days
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