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Payment Authorization Form Template for Hong Kong

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Key Requirements PROMPT example:

Payment Authorization Form

"I need a Payment Authorization Form for my Hong Kong-based tech company to set up recurring monthly payments to our software vendors, with a maximum payment threshold of HKD 50,000 per transaction, starting from January 2025."

Document background
The Payment Authorization Form is a critical document used in Hong Kong's financial landscape to establish formal payment arrangements between parties. It serves as a legal instrument under Hong Kong law, enabling authorized regular or one-time payments from one party to another. This document is essential when setting up recurring payments, direct debits, or standing instructions, and must comply with Hong Kong's Banking Ordinance, Electronic Transactions Ordinance, and data privacy laws. The form typically contains detailed information about the account holder, payment specifications, beneficiary details, and includes necessary declarations and authorizations. It's particularly important for businesses and individuals requiring structured payment arrangements, and includes safeguards to protect both the payer and payee while ensuring compliance with local banking regulations.
Suggested Sections

1. Account Holder Information: Details of the person/entity authorizing the payment, including full name, address, and contact information

2. Bank Account Details: Information about the bank account from which payments will be made, including bank name, account number, and branch details

3. Payment Details: Specification of payment amount, frequency, and purpose

4. Beneficiary Information: Details of the party receiving the payment, including account information

5. Authorization Declaration: Formal declaration authorizing the payment arrangement and confirming understanding of terms

6. Data Privacy Statement: Statement regarding the collection, use, and protection of personal data in accordance with PDPO

7. Signature Section: Space for account holder's signature and date

Optional Sections

1. Direct Debit Authorization: Additional authorization specific to direct debit arrangements, required when setting up automated bank transfers

2. Credit Card Authorization: Section for credit card details and specific authorizations, used when payment method is via credit card

3. Secondary Account Holder: Additional signatory section for joint accounts or corporate accounts requiring multiple signatures

4. Payment Limit Declaration: Section specifying maximum payment amounts or frequency limits, used for variable payment arrangements

5. Cancellation Terms: Details about how to cancel the payment authorization, particularly important for recurring payments

Suggested Schedules

1. Payment Schedule: Detailed schedule of payment dates and amounts for recurring payments

2. Supporting Documents Checklist: List of required supporting documents such as ID proof or address verification

3. Terms and Conditions: Detailed terms and conditions governing the payment authorization

4. Bank Account Verification: Additional form or requirements for bank account verification

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



























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Relevant Industries

Banking and Financial Services

Insurance

Retail

Telecommunications

Utilities

Education

Healthcare

Property Management

Professional Services

E-commerce

Charitable Organizations

Relevant Teams

Finance

Accounts Payable

Treasury

Legal

Compliance

Operations

Risk Management

Corporate Secretariat

Banking Operations

Payment Operations

Relevant Roles

Finance Manager

Accounts Payable Manager

Treasury Manager

Financial Controller

Compliance Officer

Banking Operations Manager

Account Manager

Payment Operations Specialist

Legal Counsel

Risk Manager

Corporate Secretary

Chief Financial Officer

Accounts Receivable Manager

Banking Relationship Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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