The Proforma Invoice is a crucial document in both domestic Hong Kong trade and international commerce, serving as a preliminary agreement between buyer and seller before the final transaction. It is typically used when parties need to confirm trade terms, apply for letters of credit, process customs clearance, or arrange advance payments. The document includes detailed product specifications, pricing, delivery terms, and payment conditions, all structured to comply with Hong Kong commercial law and international trade regulations. While not a final invoice, the Proforma Invoice creates certain obligations regarding price quotes and terms, making it an essential tool in commercial negotiations and trade documentation.
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1. Company Details: Seller's complete business information including company name, address, registration number, and contact details as required by Hong Kong law
2. Customer Information: Complete buyer details including name, address, and contact information
3. Invoice Details: Proforma invoice number, date, and validity period
4. Product/Service Description: Detailed itemization of goods/services including quantities, unit prices, and specifications
5. Pricing Information: Subtotal, taxes (if applicable), shipping costs, and total amount
6. Payment Terms: Payment conditions, method, and banking details
7. Delivery Terms: Shipping method, delivery timeline, and Incoterms if applicable
8. Legal Statement: Declaration that this is a proforma invoice and not a final bill
1. Special Instructions: Include when specific handling, shipping, or storage requirements apply
2. Trade Terms: Add for international transactions requiring specific trade compliance information
3. Product Certifications: Include when dealing with regulated products requiring certification details
4. Currency Exchange Information: Add for international transactions with specific exchange rate terms
5. Insurance Details: Include when shipping insurance is part of the transaction
6. Export License Information: Add when dealing with controlled or restricted items requiring export licenses
1. Product Specifications: Detailed technical specifications or drawings of products when required
2. Packing List: Detailed breakdown of package contents and weights
3. Compliance Certificates: Copies of relevant product certifications or compliance documents
4. Banking Details: Complete banking information for international wire transfers
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