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Remittance Letter

Remittance Letter Template for Hong Kong

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Key Requirements PROMPT example:

Remittance Letter

"I need a Remittance Letter for a Hong Kong subsidiary transferring USD 500,000 to a UK-based supplier for equipment purchase, with specific anti-money laundering declarations and intermediary bank routing requirements."

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Document background
The Remittance Letter is a fundamental document in Hong Kong's banking and financial services sector, used to initiate and authorize the transfer of funds between parties. This document type is essential when businesses or individuals need to send money domestically or internationally through the banking system. A properly structured Remittance Letter must include comprehensive details about the transaction parties, amount, purpose, and banking coordinates, while ensuring compliance with Hong Kong's strict banking regulations, including the Banking Ordinance (Cap. 155) and Anti-Money Laundering and Counter-Terrorist Financing Ordinance (Cap. 615). The document serves as both an instruction to the sending bank and a record of the transaction, making it crucial for audit trails and regulatory compliance.
Suggested Sections

1. Sender Details: Full name, address, and account details of the remitting party

2. Recipient Bank Details: Name and address of the receiving bank, including SWIFT/BIC code

3. Beneficiary Details: Full name, address, and account details of the beneficiary

4. Transaction Details: Amount, currency, and purpose of remittance

5. Value Date: Requested date for the transfer to be executed

6. Payment Instructions: Specific instructions for processing the remittance

7. Authorization: Declaration of authority to request the transfer and signature section

Optional Sections

1. Intermediary Bank Details: Details of any intermediary bank required for the transfer, used when direct transfer to beneficiary bank is not possible

2. Source of Funds Declaration: Declaration of the origin of funds being transferred, required for amounts exceeding certain thresholds or for compliance purposes

3. Special Handling Instructions: Any special requirements for processing the transfer, such as priority processing or specific routing instructions

4. Fee Instructions: Specification of how bank charges should be allocated between sender and beneficiary (SHA, BEN, or OUR)

5. Reference Numbers: Any relevant reference numbers for tracking or accounting purposes

Suggested Schedules

1. Supporting Documentation: List of attached documents supporting the remittance (e.g., invoices, contracts)

2. Compliance Checklist: Checklist confirming compliance with relevant AML/CTF requirements

3. Authorization Matrix: If applicable, table showing authorized signatories and their transaction limits

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




























Clauses


















Relevant Industries

Banking and Financial Services

International Trade

Import/Export

Manufacturing

Real Estate

Professional Services

Retail

Technology

Construction

Logistics and Supply Chain

Education

Healthcare

Relevant Teams

Finance

Treasury

Accounting

Compliance

Legal

International Operations

Payment Operations

Corporate Banking

Financial Control

Accounts Payable

Relevant Roles

Finance Manager

Treasury Manager

Financial Controller

Chief Financial Officer

Accounting Manager

Accounts Payable Specialist

Treasury Operations Officer

Banking Relationship Manager

Compliance Officer

Finance Director

Company Secretary

Financial Analyst

Payment Operations Manager

International Business Manager

Corporate Banking Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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