The Rent A Room Licence Agreement is commonly used in Hong Kong when property owners or primary tenants wish to grant someone the right to occupy a room without creating a formal landlord-tenant relationship. This arrangement is particularly relevant for short to medium-term accommodations, student housing, or corporate housing situations. The document includes essential terms such as license fee, duration, house rules, and obligations of both parties, while maintaining the licensor's right to relocate the licensee or terminate the agreement with appropriate notice. It's designed to comply with Hong Kong property law while providing flexibility that traditional tenancy agreements may not offer. This type of agreement is especially useful in shared housing situations, serviced apartments, or when companies provide employee accommodation.
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1. Parties: Identification of the licensor (room owner/primary tenant) and licensee (room occupant), including full names, HKID/passport numbers, and contact details
2. Background: Brief context explaining the arrangement and confirming this is a license to occupy, not a tenancy
3. Definitions: Key terms used throughout the agreement, including 'Property', 'Room', 'Common Areas', 'License Fee', 'License Period'
4. Grant of License: Explicit statement of the license being granted, specifying the room and any included facilities
5. License Period: Duration of the license, including start and end dates, and any renewal provisions
6. License Fee and Payment Terms: Amount payable, payment schedule, method of payment, and handling of utilities and other charges
7. Deposit: Amount, payment terms, and conditions for return of the security deposit
8. Use of Room and Property: Permitted use, access to common areas, and any restrictions on use
9. House Rules: Basic rules regarding noise, guests, cleaning, and use of common facilities
10. Maintenance and Repairs: Responsibilities for maintaining the room and reporting issues
11. Licensor's Rights and Obligations: Key responsibilities and rights of the room owner
12. Licensee's Rights and Obligations: Key responsibilities and rights of the room occupant
13. Termination: Grounds for termination, notice requirements, and consequences of termination
14. Governing Law: Confirmation that Hong Kong law governs the agreement
1. Utilities and Bills: Detailed section on utility arrangements when these are not included in the license fee
2. Furniture and Fittings: When the room is provided furnished, detailing the items included and their condition
3. Internet and Communications: When specific arrangements exist for internet access or other communications services
4. Parking: When parking facilities are available and included in the license
5. Insurance: When specific insurance requirements are imposed on either party
6. Pets: When pets are allowed, specifying conditions and any additional deposits required
7. Smoking Policy: When specific smoking restrictions need to be highlighted
8. Building Management: When there are specific building management rules that need to be incorporated
9. Sublicensing and Assignment: When there's a need to explicitly address these possibilities
1. Schedule 1 - Room Inventory: Detailed list of furniture, appliances, and other items provided in the room
2. Schedule 2 - House Rules: Comprehensive list of house rules and regulations
3. Schedule 3 - Condition Report: Detailed description and/or photographs of the room's condition at commencement
4. Schedule 4 - Utility Reading Form: Form for recording utility meter readings at check-in and check-out
5. Schedule 5 - Building Rules: Copy of any relevant building management rules
6. Appendix A - Floor Plan: Plan showing the licensed room and common areas
7. Appendix B - Emergency Procedures: Emergency contact numbers and evacuation procedures
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