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Rental Cancellation Letter

Rental Cancellation Letter Template for Hong Kong

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Key Requirements PROMPT example:

Rental Cancellation Letter

"I need a Rental Cancellation Letter for my residential apartment in Hong Kong, with the termination date set for March 1, 2025, providing two months' notice as required by my lease agreement."

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Document background
The Rental Cancellation Letter is a crucial document used in Hong Kong's property rental market to formally terminate a lease agreement. It must comply with Hong Kong's legal framework, particularly the Landlord and Tenant (Consolidation) Ordinance and related property laws. This document is essential when a tenant wishes to end their lease, whether at the natural conclusion of the term or through early termination provisions. The letter typically includes identification of all parties, property details, termination date, reference to the original lease agreement, and arrangements for final inspection and handover. It serves as legal evidence of proper notice and helps ensure a smooth transition while protecting both parties' rights under Hong Kong law.
Suggested Sections

1. Sender's Details: Full name and address of the tenant sending the cancellation notice

2. Date: Current date when the cancellation letter is written

3. Recipient's Details: Landlord's or property manager's full name and address

4. Subject Line: Clear indication that this is a Tenancy Cancellation Notice

5. Property Identification: Complete address and details of the rental property being vacated

6. Lease Reference: Reference to the original tenancy agreement including its date and parties

7. Termination Statement: Clear statement of intention to terminate the lease and the intended termination date

8. Notice Period Confirmation: Confirmation that the notice period complies with the lease agreement terms

9. Handover Arrangements: Proposed date and time for property inspection and key handover

10. Closing: Professional closing, signature block, and contact information

Optional Sections

1. Security Deposit: Details regarding the return of the security deposit, to be included if there is a deposit held

2. Utility Arrangements: Information about the settlement of utility accounts and final readings, if utilities are in tenant's name

3. Forwarding Address: New address for future correspondence, if tenant wishes to provide it

4. Property Condition: Statement about the condition in which the property will be returned, if there are specific requirements or concerns

5. Outstanding Payments: Details of any remaining rent or other payments, if applicable

6. Early Termination Justification: Explanation of reasons if terminating before the end of the lease term, if applicable

Suggested Schedules

1. Inventory Checklist: List of items to be checked during final inspection, if required by the original lease

2. Utility Account Details: List of utility account numbers and current status, if relevant

3. Photographic Evidence: Documentation of property condition, if there are concerns about deposit return

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses















Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Legal Services

Property Investment

Retail (for commercial rentals)

Hospitality

Professional Services

Relevant Teams

Legal

Property Management

Real Estate Operations

Tenant Relations

Compliance

Facilities Management

Administrative Services

Customer Service

Documentation

Relevant Roles

Property Manager

Real Estate Agent

Leasing Manager

Tenant Relations Manager

Legal Counsel

Compliance Officer

Facilities Manager

Housing Officer

Property Administrator

Real Estate Operations Manager

Lease Administrator

Property Services Coordinator

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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