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Structured Performance Review

Structured Performance Review Template for Hong Kong

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Key Requirements PROMPT example:

Structured Performance Reviews

"I need a Structured Performance Reviews document for a technology startup in Hong Kong with 50 employees, incorporating quarterly review cycles and a strong focus on technical skills assessment and development goals."

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Document background
This document serves as a fundamental tool for organizations operating in Hong Kong to implement and maintain a structured performance review system that aligns with local legal requirements and business practices. The Structured Performance Reviews framework outlined in this document provides a systematic approach to evaluating employee performance, setting objectives, and documenting feedback in a manner that complies with Hong Kong's employment laws, including the Employment Ordinance and various anti-discrimination ordinances. It is designed to be used by organizations of all sizes for regular performance evaluations, typically conducted annually or semi-annually, and includes provisions for both standard performance reviews and special circumstances such as probationary reviews or performance improvement plans. The document reflects current best practices in performance management while ensuring compliance with Hong Kong's legal framework for employment relationships and data protection.
Suggested Sections

1. Purpose and Scope: Defines the purpose of the performance review system and its application across the organization

2. Review Frequency and Timing: Specifies the regular intervals for performance reviews and timing within the business cycle

3. Performance Criteria: Details the standard performance metrics and competencies against which employees will be evaluated

4. Rating Scale: Explains the rating system used for evaluating performance, including definitions for each rating level

5. Review Process: Outlines the step-by-step procedure for conducting performance reviews, including preparation, meeting, and documentation

6. Documentation Requirements: Specifies the forms and documentation needed for the review process, including storage and confidentiality requirements

7. Employee Rights and Responsibilities: Details the rights of employees during the review process and their responsibilities in participating

8. Manager Responsibilities: Outlines the duties and obligations of managers in conducting fair and effective reviews

9. Appeals Process: Describes the procedure for employees to challenge or appeal their performance review results

Optional Sections

1. Peer Review Process: Optional section for organizations that incorporate peer feedback into performance reviews

2. Remote Employee Reviews: Specific procedures for conducting reviews with remote or hybrid workers

3. Performance Improvement Plans: Detailed process for addressing underperformance through structured improvement plans

4. Compensation Link: Guidelines for connecting performance reviews to compensation decisions, if applicable

5. Cultural Sensitivity Guidelines: Special considerations for multinational organizations or diverse workforces

6. Probationary Period Reviews: Special provisions for reviewing employees during their probationary period

Suggested Schedules

1. Performance Review Form Template: Standard template for documenting performance reviews

2. Competency Framework: Detailed description of competencies and behaviors being evaluated

3. Rating Guidelines: Detailed explanations and examples for each rating level

4. Timeline and Deadlines: Annual schedule of review periods and submission deadlines

5. Self-Assessment Form: Template for employee self-evaluation

6. Performance Improvement Plan Template: Standard format for documenting performance improvement requirements and progress

7. Appeals Form: Standard format for submitting and processing performance review appeals

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



































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Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Professional Services

Healthcare

Education

Hospitality

Construction

Telecommunications

Real Estate

Legal Services

Media and Entertainment

Transportation and Logistics

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Middle Management

Operations

Training and Development

Employee Relations

Talent Management

Performance Management

Relevant Roles

Chief Executive Officer

Human Resources Director

HR Manager

Department Manager

Team Leader

Supervisor

HR Business Partner

Performance Management Specialist

Training and Development Manager

Compensation and Benefits Manager

Employee Relations Manager

Line Manager

Department Head

Chief Human Resources Officer

Talent Management Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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