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Student Exchange Agreement
"I need a Student Exchange Agreement for a standard undergraduate exchange program between our university in Hong Kong and a partner university in Australia, to commence in January 2025, with basic provisions for semester-long exchanges of up to 10 students per year."
1. Parties: Identification of the participating educational institutions, including their legal names, addresses, and authorized representatives
2. Background: Context of the agreement, including the purpose of establishing the student exchange relationship and any existing relationships between the institutions
3. Definitions: Definitions of key terms used throughout the agreement, including 'Exchange Period', 'Home Institution', 'Host Institution', 'Exchange Student', etc.
4. Scope of Agreement: Overview of the exchange program, including academic fields covered and types of exchange activities permitted
5. Student Selection and Nomination: Process and criteria for selecting and nominating students for the exchange program
6. Academic Requirements: Minimum academic standards, language proficiency requirements, and course load expectations
7. Duration of Exchange: Length of exchange periods and overall agreement term
8. Financial Arrangements: Tuition fee arrangements, payment responsibilities, and financial obligations of each party
9. Student Responsibilities: Obligations of exchange students including compliance with host institution rules and regulations
10. Institutional Responsibilities: Obligations of both institutions regarding student support, academic supervision, and administrative assistance
11. Termination: Conditions and procedures for terminating the agreement
12. Governing Law: Specification of Hong Kong law as the governing law and jurisdiction
1. Health Insurance: Detailed requirements for health insurance coverage, used when institutions have specific insurance requirements or arrangements
2. Accommodation: Housing arrangements and responsibilities, included when institutions provide or guarantee student accommodation
3. Research Collaboration: Terms for joint research activities, included when the exchange program includes research components
4. Intellectual Property Rights: IP ownership and usage rights, needed when exchange involves research or creative work
5. Exchange Ratios: Specific ratios for student exchanges, included when institutions want to maintain strict balance in exchange numbers
6. Crisis Management: Procedures for handling emergencies or critical incidents, important for institutions in high-risk areas or with specific safety concerns
7. Language Support: Provisions for language training or support, relevant when working with non-English speaking institutions
1. Schedule 1: Academic Programs: List of eligible academic programs and courses available for exchange students
2. Schedule 2: Financial Schedule: Detailed breakdown of fees, costs, and financial responsibilities
3. Schedule 3: Administrative Procedures: Step-by-step procedures for nomination, application, and admission
4. Schedule 4: Contact Information: List of key contacts and coordinators at both institutions
5. Appendix A: Application Forms: Standard forms for student applications and nominations
6. Appendix B: Academic Calendar: Academic calendars of both institutions showing term dates and important deadlines
7. Appendix C: Student Support Services: Details of available support services at each institution
Authors
Higher Education
International Education
Academic Services
Student Services
Education Administration
Legal Services
Immigration Services
Student Housing
International Relations
Legal
International Affairs
Academic Affairs
Student Services
Admissions
Compliance
Risk Management
Global Mobility
International Programs
Administration
University President
Dean of International Affairs
International Programs Director
Academic Registrar
Legal Counsel
Student Exchange Coordinator
Admissions Officer
International Student Advisor
Compliance Officer
Risk Management Director
Academic Affairs Manager
Student Services Manager
Immigration Specialist
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