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Student Exchange Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Student Exchange Agreement

"I need a Student Exchange Agreement for a standard undergraduate exchange program between our university in Hong Kong and a partner university in Australia, to commence in January 2025, with basic provisions for semester-long exchanges of up to 10 students per year."

Document background
The Student Exchange Agreement is a crucial document used when two educational institutions wish to establish a formal relationship for exchanging students. This agreement, governed by Hong Kong law, provides the legal and operational framework for international student mobility, ensuring clear understanding of responsibilities, requirements, and procedures. It becomes necessary when institutions aim to provide their students with international education opportunities while maintaining academic standards and regulatory compliance. The document typically includes comprehensive details about student selection, academic requirements, financial arrangements, and support services, while ensuring alignment with Hong Kong's education regulations, immigration laws, and data protection requirements. It serves as the foundational document for long-term academic partnerships and international cooperation.
Suggested Sections

1. Parties: Identification of the participating educational institutions, including their legal names, addresses, and authorized representatives

2. Background: Context of the agreement, including the purpose of establishing the student exchange relationship and any existing relationships between the institutions

3. Definitions: Definitions of key terms used throughout the agreement, including 'Exchange Period', 'Home Institution', 'Host Institution', 'Exchange Student', etc.

4. Scope of Agreement: Overview of the exchange program, including academic fields covered and types of exchange activities permitted

5. Student Selection and Nomination: Process and criteria for selecting and nominating students for the exchange program

6. Academic Requirements: Minimum academic standards, language proficiency requirements, and course load expectations

7. Duration of Exchange: Length of exchange periods and overall agreement term

8. Financial Arrangements: Tuition fee arrangements, payment responsibilities, and financial obligations of each party

9. Student Responsibilities: Obligations of exchange students including compliance with host institution rules and regulations

10. Institutional Responsibilities: Obligations of both institutions regarding student support, academic supervision, and administrative assistance

11. Termination: Conditions and procedures for terminating the agreement

12. Governing Law: Specification of Hong Kong law as the governing law and jurisdiction

Optional Sections

1. Health Insurance: Detailed requirements for health insurance coverage, used when institutions have specific insurance requirements or arrangements

2. Accommodation: Housing arrangements and responsibilities, included when institutions provide or guarantee student accommodation

3. Research Collaboration: Terms for joint research activities, included when the exchange program includes research components

4. Intellectual Property Rights: IP ownership and usage rights, needed when exchange involves research or creative work

5. Exchange Ratios: Specific ratios for student exchanges, included when institutions want to maintain strict balance in exchange numbers

6. Crisis Management: Procedures for handling emergencies or critical incidents, important for institutions in high-risk areas or with specific safety concerns

7. Language Support: Provisions for language training or support, relevant when working with non-English speaking institutions

Suggested Schedules

1. Schedule 1: Academic Programs: List of eligible academic programs and courses available for exchange students

2. Schedule 2: Financial Schedule: Detailed breakdown of fees, costs, and financial responsibilities

3. Schedule 3: Administrative Procedures: Step-by-step procedures for nomination, application, and admission

4. Schedule 4: Contact Information: List of key contacts and coordinators at both institutions

5. Appendix A: Application Forms: Standard forms for student applications and nominations

6. Appendix B: Academic Calendar: Academic calendars of both institutions showing term dates and important deadlines

7. Appendix C: Student Support Services: Details of available support services at each institution

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































Clauses


































Relevant Industries

Higher Education

International Education

Academic Services

Student Services

Education Administration

Legal Services

Immigration Services

Student Housing

International Relations

Relevant Teams

Legal

International Affairs

Academic Affairs

Student Services

Admissions

Compliance

Risk Management

Global Mobility

International Programs

Administration

Relevant Roles

University President

Dean of International Affairs

International Programs Director

Academic Registrar

Legal Counsel

Student Exchange Coordinator

Admissions Officer

International Student Advisor

Compliance Officer

Risk Management Director

Academic Affairs Manager

Student Services Manager

Immigration Specialist

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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