Document background
The Tender Confirmation Letter is a crucial document in Hong Kong's procurement landscape, used when an organization wishes to formally accept a tender submission while setting out the framework for the subsequent contractual relationship. This document serves as an interim step between tender acceptance and formal contract execution, providing certainty to both parties while detailed contracts are being prepared. The letter typically follows a successful tender evaluation process and includes key commercial terms, conditions precedent, and required next steps. It must comply with Hong Kong's common law principles and relevant ordinances governing contract formation and commercial transactions. The Tender Confirmation Letter is particularly important in complex procurement scenarios where there may be a time gap between tender acceptance and formal contract signing, or where certain conditions need to be met before full contract execution.
