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Venue License Agreement

Venue License Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Venue License Agreement

"I need a Venue License Agreement for a 500-person capacity exhibition hall in Central Hong Kong, to be used for a three-day technology conference in March 2025, including provisions for audio-visual equipment usage and catering services."

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Document background
The Venue License Agreement is a crucial document in Hong Kong's property and events landscape, used when a property owner or manager grants another party the right to use a specific venue. This agreement type is essential for businesses, organizations, and individuals seeking to utilize spaces for events, performances, retail operations, or other commercial activities. The document must comply with Hong Kong's legal framework, including the Places of Public Entertainment Ordinance, Building Ordinance, and Fire Services Ordinance. It typically includes detailed provisions on venue usage, operational requirements, safety measures, and financial terms, while considering Hong Kong's specific regulatory environment and business practices. The agreement serves to protect both parties' interests by clearly defining rights, responsibilities, and risk allocation.
Suggested Sections

1. Parties: Identification of the licensor and licensee with full legal names and addresses

2. Background: Context of the agreement and brief description of the venue and intended use

3. Definitions: Definitions of key terms used throughout the agreement

4. Grant of License: Specific terms of the license grant, including purpose and permitted uses

5. License Period: Duration of the license, including start and end dates, and any renewal options

6. License Fee and Payment Terms: Details of fees, payment schedule, deposits, and additional charges

7. Use of Venue: Permitted activities, restrictions, and operating hours

8. Licensee's Obligations: Key responsibilities of the licensee including maintenance, security, and compliance with laws

9. Licensor's Obligations: Key responsibilities of the licensor including access, maintenance, and essential services

10. Insurance and Liability: Insurance requirements and allocation of risks between parties

11. Termination: Circumstances under which the agreement can be terminated and consequences

12. Force Majeure: Provisions for unforeseen circumstances affecting venue use

13. Notices: How formal communications between parties should be made

14. Governing Law and Jurisdiction: Specification of Hong Kong law as governing law and jurisdiction

Optional Sections

1. Food and Beverage Services: Terms relating to catering services and F&B operations, used when the venue includes such services

2. Technical Equipment and Services: Provisions for use of venue's technical equipment, used when specific equipment is part of the license

3. Security Services: Requirements for security personnel and systems, used for larger venues or specific events

4. Advertising and Promotion: Terms regarding promotional rights and restrictions, used when venue branding is involved

5. Parking: Terms relating to parking facilities and management, used when parking is included

6. Cleaning and Waste Management: Specific requirements for venue cleanliness and waste disposal, used for larger venues

7. Sublicensing Rights: Terms regarding the right to sublicense space, used for larger venues or long-term arrangements

8. Naming Rights: Terms regarding venue naming and branding rights, used for significant venue licenses

Suggested Schedules

1. Schedule 1 - Venue Description: Detailed description of the licensed venue including floor plans and dimensions

2. Schedule 2 - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

3. Schedule 3 - Operating Hours and Access: Specific details of operating hours, access times, and restricted periods

4. Schedule 4 - Equipment Inventory: List of equipment included in the license and their conditions

5. Schedule 5 - House Rules: Venue-specific rules and regulations

6. Schedule 6 - Insurance Requirements: Detailed insurance requirements and minimum coverage levels

7. Appendix A - Emergency Procedures: Emergency protocols and evacuation procedures

8. Appendix B - Maintenance Schedule: Regular maintenance responsibilities and schedules

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
































Clauses
































Relevant Industries

Real Estate

Events and Entertainment

Hospitality

Retail

Education

Arts and Culture

Sports and Recreation

Food and Beverage

Corporate Services

Exhibition and Conferences

Relevant Teams

Legal

Operations

Facilities Management

Commercial

Risk and Compliance

Property Management

Events

Business Development

Contract Administration

Real Estate

Relevant Roles

Property Manager

Facilities Manager

Events Director

Operations Manager

Legal Counsel

Venue Manager

Commercial Director

Business Development Manager

Risk Manager

Compliance Officer

Real Estate Manager

Events Coordinator

Contract Administrator

Property Services Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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