tiktok³ÉÈË°æ

All Countries
Compliance
Email Security Policy

Email Security Policy Template for Ireland

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Email Security Policy

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Email Security Policy

"I need an Email Security Policy for our financial services company based in Dublin, compliant with Irish banking regulations and GDPR, with special emphasis on client confidentiality and prevention of phishing attacks."

Celebrated by
Collaborations with
Investors
Document background
The Email Security Policy is a critical document for organizations operating in Ireland, designed to establish comprehensive guidelines for secure email communications and data protection. This policy becomes necessary as organizations face increasing cybersecurity threats and must comply with strict regulatory requirements, including the GDPR, Irish Data Protection Act 2018, and ePrivacy Regulations. The Email Security Policy outlines specific measures for protecting sensitive information, maintaining email security, and ensuring compliance with Irish and EU legislation. It provides detailed guidance on email usage, security controls, incident response, and user responsibilities, while addressing specific requirements for data protection and privacy in electronic communications. The policy is particularly relevant given Ireland's position as a major technology hub and the presence of numerous multinational corporations subject to both domestic and EU regulations.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its applicability within the organization

2. Definitions: Explanation of technical terms, abbreviations, and key concepts used throughout the policy

3. Legal Framework: Overview of relevant legislation and regulatory requirements the policy addresses

4. User Responsibilities: General email usage guidelines, acceptable use policies, and user security responsibilities

5. Email Security Controls: Technical security measures including encryption, authentication, and access controls

6. Password Policy: Requirements for email account passwords and authentication

7. Data Protection and Privacy: Guidelines for handling personal and sensitive information in emails

8. Email Retention and Archiving: Requirements for storing, archiving, and deleting emails

9. Incident Reporting: Procedures for reporting email security incidents and suspicious activities

10. Policy Compliance: Monitoring, enforcement, and consequences of policy violations

11. Review and Updates: Policy maintenance, review periods, and update procedures

Optional Sections

1. Remote Access Security: Additional security requirements for accessing email systems remotely

2. Mobile Device Usage: Specific requirements for email access on mobile devices

3. Third-Party Email Services: Guidelines for using external email services or integrations

4. Industry-Specific Requirements: Additional requirements based on specific industry regulations

5. Email Marketing Guidelines: Specific rules for marketing-related email communications

6. International Data Transfer: Guidelines for handling emails containing data transferred internationally

Suggested Schedules

1. Appendix A - Technical Configuration Standards: Detailed technical specifications for email security settings

2. Appendix B - Incident Response Procedures: Step-by-step procedures for handling email security incidents

3. Appendix C - Approved Email Applications: List of approved email clients and applications

4. Appendix D - Email Security Best Practices: Detailed guidelines and tips for secure email usage

5. Appendix E - Compliance Checklist: Checklist for ensuring compliance with the policy requirements

6. Appendix F - Forms and Templates: Standard forms for incident reporting, exemption requests, etc.

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions












































Clauses
































Relevant Industries

Financial Services

Healthcare

Technology

Legal Services

Government

Education

Manufacturing

Retail

Professional Services

Telecommunications

Insurance

Banking

Construction

Non-profit Organizations

Media and Entertainment

Relevant Teams

Information Technology

Information Security

Legal

Compliance

Human Resources

Risk Management

Operations

Corporate Communications

Executive Leadership

Data Protection

Internal Audit

Training and Development

Relevant Roles

Chief Information Security Officer

IT Director

Information Security Manager

Compliance Officer

Data Protection Officer

IT Security Specialist

Network Administrator

Systems Administrator

Risk Manager

HR Director

Legal Counsel

Chief Technology Officer

Security Analyst

Privacy Officer

Department Managers

Executive Officers

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Vulnerability Assessment Policy

An internal policy document governing vulnerability assessment procedures and compliance requirements under Irish jurisdiction.

find out more

Phishing Policy

An Irish law-compliant policy document establishing guidelines and procedures for preventing and responding to phishing attacks within organizations.

find out more

Consent Security Policy

An Irish law-compliant security policy for managing consent records and processes under GDPR and local data protection requirements.

find out more

Secure Sdlc Policy

An Irish-law governed policy document establishing secure software development lifecycle requirements in compliance with Irish and EU regulations.

find out more

Security Audit Policy

An Irish-law compliant security audit policy document outlining requirements and procedures for organizational security assessments and compliance with EU/Irish regulations.

find out more

Email Security Policy

An Irish law-compliant Email Security Policy establishing guidelines for secure email usage and data protection, aligned with GDPR and Irish cybersecurity regulations.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.

Read our Privacy Policy.