The Email Security Policy is essential for organizations operating in Singapore to establish standardized procedures for protecting email communications and sensitive data. This document becomes necessary as organizations face increasing cyber threats and must comply with Singapore's strict data protection laws, including the PDPA and Cybersecurity Act. The policy outlines security controls, user responsibilities, and compliance requirements while incorporating best practices for email security and data protection.
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1. Purpose and Scope: Defines the objectives of the policy and to whom it applies within the organization
2. Definitions: Key terms used throughout the policy document including technical and legal terminology
3. Legal Framework: Reference to applicable laws and regulations including PDPA, Cybersecurity Act, Computer Misuse Act, and relevant standards
4. Email Usage Guidelines: Basic rules for corporate email usage and acceptable use policies, including proper email conduct
5. Security Requirements: Mandatory security controls and practices for email systems including encryption, authentication, and access controls
6. User Responsibilities: Employee obligations and responsibilities regarding email security and data protection
7. Incident Response: Procedures for handling email security incidents, breaches, and mandatory reporting requirements
1. Remote Access Protocols: Guidelines for accessing email remotely and associated security measures for remote work scenarios
2. Third-Party Access: Rules and security requirements for external parties accessing organizational email systems
3. Industry-Specific Requirements: Additional requirements and compliance measures for regulated industries such as financial services
1. Technical Configuration Standards: Detailed technical specifications for email security settings and configurations
2. Security Incident Report Template: Standard form and procedures for reporting email security incidents
3. User Acknowledgment Form: Document for employees to acknowledge understanding and compliance with the policy
4. Email Security Best Practices Guide: Detailed guidance document on secure email practices and procedures
5. Compliance Checklist: Checklist for regular security compliance assessment and audit purposes
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