The Event Hire Agreement serves as a crucial legal document for businesses and individuals in Ireland seeking to hire equipment, facilities, or services for events. This agreement is essential when organizing any event that requires external resources, from corporate conferences to private celebrations. It protects both the hire company and the client by clearly defining terms of hire, payment obligations, delivery arrangements, and liability allocation. The document ensures compliance with Irish regulations regarding consumer protection, health and safety, and event licensing. It's particularly important for establishing clear responsibilities, insurance requirements, and risk management procedures, while providing a framework for handling potential disputes or cancellations.
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1. Parties: Identification of the hire company and the client, including full legal names and addresses
2. Background: Brief context of the agreement and purpose of the hire arrangement
3. Definitions: Key terms used throughout the agreement including 'Event', 'Hire Period', 'Equipment', 'Venue', etc.
4. Hire Terms: Core terms including hire period, delivery/collection arrangements, and basic obligations
5. Payment Terms: Hire fees, deposit requirements, payment schedule, and additional charges
6. Client Obligations: Client's responsibilities including venue access, safety compliance, and proper use of hired items
7. Supplier Obligations: Supplier's responsibilities including delivery, setup, and quality assurance
8. Insurance and Liability: Insurance requirements, limitation of liability, and indemnification provisions
9. Cancellation and Postponement: Terms for cancellation by either party, refund policies, and force majeure provisions
10. General Terms: Standard legal provisions including governing law, entire agreement, and variation requirements
1. Catering Services: Include when the hire company is providing or coordinating catering services
2. Entertainment Services: Include when the hire includes entertainment provision or coordination
3. Staff Provision: Include when event staff are being provided as part of the hire
4. Liquor License Compliance: Include when the event involves alcohol service
5. Security Services: Include when security personnel or systems are part of the hire package
6. Intellectual Property: Include when the event involves use of protected materials or event recording
7. Data Protection: Include when personal data of event attendees will be processed
1. Schedule 1 - Equipment List: Detailed inventory of all hired equipment including quantities and specifications
2. Schedule 2 - Fee Schedule: Breakdown of all fees, deposits, and additional charges
3. Schedule 3 - Event Details: Specific event information including date, time, venue, and setup requirements
4. Schedule 4 - Service Level Agreement: Detailed service standards and performance metrics
5. Schedule 5 - Insurance Requirements: Specific insurance coverage requirements and minimum values
6. Appendix A - Venue Requirements: Technical specifications and requirements for the venue
7. Appendix B - Health and Safety Guidelines: Safety procedures and risk assessment documentation
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