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Property Management Form Template for Ireland

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Key Requirements PROMPT example:

Property Management Form

"I need a Property Management Form for a new 50-unit residential development in Dublin, starting from March 2025, which includes management of communal facilities including a gym and underground parking, with specific provisions for security services and waste management."

Document background
The Property Management Form is a crucial document used in the Irish property sector to formalize the relationship between property management companies and property owners or owners' management companies. It is specifically designed to comply with Irish property law, including the Multi-Unit Developments Act 2011 and the Property Services (Regulation) Act 2011. This document is essential when engaging professional property management services for residential developments, commercial properties, or mixed-use buildings in Ireland. It contains detailed provisions for service delivery, financial management, maintenance responsibilities, and regulatory compliance. The form serves as both a legal contract and an operational framework, ensuring clear understanding of roles, responsibilities, and service standards between all parties involved in the property management relationship.
Suggested Sections

1. Parties: Identifies the property management company and the property owner(s) or owners' management company

2. Background: Explains the context of the agreement and property details

3. Definitions: Defines key terms used throughout the agreement

4. Appointment and Term: Details of the property manager's appointment and duration of services

5. Property Manager's Duties: Comprehensive list of services and responsibilities of the property manager

6. Client Obligations: Responsibilities and obligations of the property owner or management company

7. Financial Management: Details of service charges, sinking funds, budgeting, and financial reporting

8. Insurance Requirements: Specified insurance coverage requirements and responsibilities

9. Maintenance and Repairs: Procedures for routine maintenance and handling repairs

10. Emergency Procedures: Protocol for handling emergency situations

11. Communications: Methods and procedures for communications between parties

12. Termination: Conditions and procedures for terminating the agreement

13. Dispute Resolution: Procedures for handling disputes between parties

14. Governing Law: Confirmation of Irish law governance and jurisdiction

Optional Sections

1. Health and Safety Management: Specific section for properties requiring extensive health and safety procedures, such as large residential complexes

2. Parking Management: For properties with parking facilities requiring specific management

3. Waste Management: Detailed procedures for properties requiring specific waste management services

4. Security Services: For properties requiring security personnel or systems

5. Amenities Management: For properties with shared facilities like gyms or meeting rooms

6. Staff Management: For properties requiring on-site staff such as concierge or cleaners

7. Green Areas Maintenance: For properties with gardens or landscaped areas

8. Short-Term Letting Provisions: For properties allowing short-term rentals or holiday lets

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the property including address, units, common areas

2. Schedule 2 - Service Charge Budget: Detailed annual budget for service charges and expenditure

3. Schedule 3 - Management Fees: Breakdown of management fees and payment terms

4. Schedule 4 - Maintenance Schedule: Planned maintenance program and frequency of services

5. Schedule 5 - Insurance Specifications: Detailed insurance requirements and coverage levels

6. Appendix A - Property Plans: Site plans and building layouts

7. Appendix B - Contact Information: Emergency contacts and key service providers

8. Appendix C - House Rules: General rules and regulations for the property

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

































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Relevant Industries

Real Estate

Property Management

Residential Property

Commercial Property

Mixed-Use Development

Facilities Management

Property Services

Building Management

Relevant Teams

Legal

Operations

Property Management

Facilities Management

Compliance

Finance

Asset Management

Customer Relations

Maintenance

Administration

Relevant Roles

Property Manager

Facility Manager

Real Estate Manager

Building Manager

Property Services Director

Operations Manager

Asset Manager

Legal Counsel

Compliance Officer

Resident Relations Manager

Maintenance Coordinator

Financial Controller

Property Administrator

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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