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Letter Of Dismissal For Theft Template for India

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Key Requirements PROMPT example:

Letter Of Dismissal For Theft

"I need a Letter of Dismissal for Theft for a retail floor supervisor who was caught stealing inventory worth Rs. 50,000 on March 15, 2025, with CCTV evidence and witness statements; the letter should include references to our company's zero-tolerance policy and mention the police complaint filed."

Document background
The Letter of Dismissal for Theft is a crucial document in Indian employment law that serves to formally terminate an employee's service following proven instances of theft. This document is used when a thorough investigation has established an employee's involvement in theft of company property, funds, or assets. The letter must be drafted in compliance with Indian labor laws, particularly the Industrial Employment (Standing Orders) Act, Industrial Disputes Act, and relevant state-specific regulations. It should include specific details about the theft incident, reference to the investigation conducted, and clear statements about termination decisions and final settlements. The document plays a vital role in protecting the employer's interests while ensuring procedural fairness as required by Indian law.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and marked as 'Private & Confidential'

2. Employee Details: Full name, employee ID, designation, and department of the employee

3. Subject Line: Clear indication that this is a termination letter for misconduct (theft)

4. Reference to Investigation: Details of the investigation conducted, dates, and findings regarding the theft incident

5. Specific Incident Details: Clear description of the theft incident, including date, time, and nature of items stolen

6. Policy Violation Reference: Citation of specific company policies, standing orders, or service rules that were violated

7. Termination Decision: Clear statement of termination, effective date, and basis for the decision

8. Final Settlement Information: Information about final settlement, pending dues, and company property return

9. Authentication: Signature of authorized person, designation, and company stamp

Optional Sections

1. Reference to Show Cause Notice: Include when a show cause notice was issued and reference employee's response

2. Police Report Reference: Include when a police complaint has been filed regarding the theft

3. Non-Compete Reminder: Include for senior positions or when handling sensitive information

4. Benefits Continuation/Termination: Include when there are specific benefit-related implications

5. Legal Action Notice: Include when company intends to pursue legal action

6. Appeal Rights: Include when company policy or applicable law provides for appeal process

Suggested Schedules

1. Investigation Report Summary: Summary of key findings from the investigation process

2. Evidence Documentation: List of evidence collected, including CCTV footage, witness statements, etc.

3. Final Settlement Statement: Detailed breakdown of final payment, deductions, and dues

4. Company Property Checklist: List of company properties to be returned by the employee

5. Acknowledgment Receipt: Form for employee to acknowledge receipt of termination letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses

















Relevant Industries

Manufacturing

Retail

Banking and Financial Services

Information Technology

Healthcare

Hospitality

Logistics and Warehousing

Education

Construction

Mining

Telecommunications

Automotive

Pharmaceutical

Real Estate

Public Sector Units

Relevant Teams

Human Resources

Legal

Compliance

Industrial Relations

Employee Relations

Administration

Security

Internal Audit

Finance

Risk Management

Relevant Roles

HR Manager

Legal Counsel

Department Manager

Chief Human Resources Officer

Compliance Officer

Employee Relations Manager

HR Director

Labor Relations Manager

Personnel Manager

Chief Legal Officer

HR Business Partner

Industrial Relations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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