Personal Data Protection Agreement

Personal Data Protection Agreement Template for India

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Key Requirements PROMPT example:

"I need a Personal Data Protection Agreement for our Indian technology company that will be sharing customer data with a US-based cloud service provider starting March 2025, with specific provisions for cross-border transfers and sub-processor management."

Document background

The Personal Data Protection Agreement is essential for organizations operating in India that engage in the collection, processing, or transfer of personal data. This agreement has become particularly crucial following the enactment of the Digital Personal Data Protection Act 2023, which introduces comprehensive data protection obligations for businesses. The document is designed to establish clear responsibilities and obligations between data fiduciaries (controllers) and data processors, ensuring compliance with Indian data protection laws. It should be used whenever an organization shares personal data with third parties for processing, whether domestically or internationally, and includes specific provisions for data security, breach notification, data subject rights, and regulatory compliance. The agreement is adaptable to various business contexts while maintaining core compliance requirements under Indian law.

Suggested Sections

1. Parties: Identification of the contracting parties and their roles (data fiduciary, data processor, etc.)

2. Background: Context of the agreement, relationship between parties, and purpose of data processing

3. Definitions: Definitions of key terms aligned with DPDP Act 2023 and other relevant legislation

4. Scope and Purpose: Details of personal data to be processed and permitted processing purposes

5. Data Processing Obligations: Core obligations for data processing, including lawful basis, purpose limitation, and data minimization

6. Data Subject Rights: Procedures for handling data subject requests and ensuring rights under DPDP Act

7. Security Measures: Technical and organizational measures required for data protection

8. Confidentiality: Confidentiality obligations regarding personal data and processing activities

9. Breach Notification: Procedures for reporting and handling personal data breaches

10. Liability and Indemnification: Allocation of liability and indemnification obligations

11. Term and Termination: Duration of agreement and termination provisions

12. Post-Termination Obligations: Obligations regarding data return or deletion after agreement ends

13. Governing Law and Jurisdiction: Specification of Indian law and jurisdiction for disputes

Optional Sections

1. Cross-Border Transfers: Required when personal data will be transferred outside India, specifying compliance with DPDP Act requirements

2. Sub-processing: Include when the data processor may engage sub-processors, specifying conditions and approval process

3. Data Localization: Required for specific sectors (e.g., payment data) subject to data localization requirements

4. Audit Rights: Include when regular audits of data processing activities are required

5. Insurance: Include when specific insurance coverage for data protection is required

6. Special Categories of Data: Required when processing sensitive personal data with additional safeguards

Suggested Schedules

1. Schedule 1 - Categories of Personal Data: Detailed list of personal data categories being processed

2. Schedule 2 - Processing Activities: Detailed description of all processing activities and purposes

3. Schedule 3 - Technical and Organizational Measures: Detailed security measures and controls implemented

4. Schedule 4 - Sub-processors: List of approved sub-processors and their processing activities

5. Schedule 5 - Data Transfer Mechanisms: Details of mechanisms used for international data transfers

6. Appendix A - Data Breach Response Plan: Detailed procedures for handling and reporting data breaches

7. Appendix B - Data Subject Request Procedures: Procedures for handling various types of data subject requests

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Information Technology

Healthcare

Financial Services

E-commerce

Education

Telecommunications

Insurance

Professional Services

Retail

Manufacturing

Pharmaceuticals

Human Resources Services

Marketing Services

Cloud Services

Consulting

Relevant Teams

Legal

Compliance

Information Security

Privacy

Risk Management

Information Technology

Procurement

Vendor Management

Operations

Data Governance

Internal Audit

Corporate Affairs

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Legal Counsel

Compliance Manager

Information Security Manager

Privacy Manager

Risk Manager

IT Director

Chief Information Security Officer

Chief Legal Officer

Chief Technology Officer

Procurement Manager

Vendor Management Officer

Operations Manager

Chief Information Officer

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