The Audit Log Retention Policy serves as a critical governance document designed to ensure organizational compliance with Malaysian legal requirements and industry best practices for maintaining electronic records and audit trails. This policy becomes necessary when organizations need to establish standardized procedures for generating, storing, and managing audit logs across their systems and applications. It outlines specific retention periods, security measures, and handling procedures in accordance with Malaysian legislation, including the Personal Data Protection Act 2010, Electronic Commerce Act 2006, and Digital Signature Act 1997. The policy is particularly important for organizations handling sensitive data, conducting electronic transactions, or operating in regulated industries within Malaysia.
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1. Purpose and Scope: Defines the objective of the policy and its applicability within the organization
2. Definitions: Detailed definitions of technical terms, types of audit logs, and key concepts used throughout the policy
3. Legal Framework and Compliance: Overview of relevant Malaysian laws and regulations that govern audit log retention
4. Audit Log Generation Requirements: Specifies what events must be logged and the required content of audit logs
5. Retention Periods: Defines mandatory retention periods for different types of audit logs based on legal requirements and business needs
6. Storage and Security Requirements: Specifies how audit logs must be stored, secured, and protected from tampering
7. Access Control and Authentication: Details who can access audit logs and under what circumstances
8. Log Review and Monitoring: Establishes requirements for regular review and monitoring of audit logs
9. Backup and Recovery: Specifies requirements for backing up audit logs and recovery procedures
10. Disposal and Destruction: Defines procedures for secure disposal of audit logs after retention period expires
11. Roles and Responsibilities: Defines key roles and their responsibilities in managing audit logs
12. Non-Compliance and Violations: Outlines consequences of policy violations and non-compliance
13. Policy Review and Updates: Specifies frequency and process for reviewing and updating the policy
1. Industry-Specific Requirements: Additional requirements for specific industries (e.g., financial services, healthcare)
2. Cloud Services Configuration: Specific requirements for cloud-based audit logging, when applicable
3. International Data Transfer: Requirements for organizations operating across borders or transferring logs internationally
4. Incident Response Integration: Integration with incident response procedures, if not covered in a separate policy
5. Audit Log Encryption: Detailed encryption requirements if beyond standard security measures
6. Third-Party Access Management: Procedures for granting and monitoring third-party access to audit logs
7. Business Continuity Considerations: Special provisions for audit log management during business continuity events
1. Schedule A: Retention Period Matrix: Detailed matrix of retention periods for different types of audit logs
2. Schedule B: Technical Requirements: Technical specifications for audit log format, content, and storage
3. Schedule C: Access Control Matrix: Detailed matrix of roles and their access levels to different types of audit logs
4. Schedule D: Log Review Checklist: Standard checklist for periodic log review procedures
5. Appendix 1: Audit Log Templates: Standard templates for different types of audit logs
6. Appendix 2: Compliance Checklist: Checklist for ensuring compliance with relevant Malaysian regulations
7. Appendix 3: Incident Response Integration: Procedures for using audit logs in incident response
8. Appendix 4: Disposal Certificate Template: Template for documenting proper disposal of audit logs
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