tiktok³ÉÈË°æ

All Countries
Data Privacy
Data Processing Notice

Data Processing Notice Template for Malaysia

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Data Processing Notice

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Data Processing Notice

"I need a Data Processing Notice for my new online marketplace platform launching in March 2025, which will collect customer data across Malaysia and Singapore, including payment information and shopping preferences."

Celebrated by
Collaborations with
Investors
Document background
The Data Processing Notice is a mandatory document under Malaysia's Personal Data Protection Act 2010 (PDPA), required whenever an organization collects and processes personal data. It must be provided to data subjects at or before the time of data collection, explaining in clear terms how their personal data will be handled. The notice should be drafted in compliance with the seven data protection principles outlined in the PDPA, including the Notice and Choice Principle. This document is particularly crucial in Malaysia's evolving digital landscape, where organizations must balance data utilization with privacy protection. It serves as both a compliance tool and a trust-building mechanism with stakeholders, requiring regular updates to reflect changes in data processing activities or regulatory requirements.
Suggested Sections

1. Introduction: Overview of the organization and purpose of the notice

2. Definitions: Key terms used in the notice, including 'personal data', 'processing', 'sensitive personal data' as defined in PDPA 2010

3. Types of Personal Data Collected: Comprehensive list of personal data categories collected and processed

4. Purpose of Processing: Detailed explanation of why personal data is collected and how it will be used

5. Disclosure of Personal Data: Information about third parties who may receive the personal data and circumstances of disclosure

6. Data Security Measures: Overview of measures taken to protect personal data

7. Retention Period: How long personal data will be kept and criteria for determining retention period

8. Data Subject Rights: Explanation of rights under PDPA including access, correction, and withdrawal of consent

9. Contact Information: Details of data protection officer or responsible person for handling privacy queries

10. Updates to Privacy Notice: Information about how changes to the notice will be communicated

Optional Sections

1. Cross-border Data Transfers: Required if personal data is transferred outside Malaysia

2. Cookies and Tracking Technologies: Required for online services that use cookies or similar technologies

3. Special Provisions for Children: Required if collecting data from individuals under 18 years

4. Direct Marketing: Required if personal data will be used for direct marketing purposes

5. Automated Decision Making: Required if using automated processing to make decisions about data subjects

6. CCTV Monitoring: Required if premises are monitored by surveillance cameras

7. Employee Data Processing: Required for notices specifically addressing employee data processing

Suggested Schedules

1. Schedule 1: Categories of Personal Data: Detailed breakdown of all personal data categories collected, including mandatory and optional data

2. Schedule 2: Third Party Recipients: List of categories of third parties who may receive personal data

3. Schedule 3: Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data

4. Schedule 4: Retention Schedule: Detailed retention periods for different categories of personal data

5. Appendix A: Data Subject Request Form: Standard form for submitting requests regarding personal data

6. Appendix B: Consent Withdrawal Form: Standard form for withdrawing consent for data processing

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses
























Relevant Industries

Banking and Financial Services

Healthcare

Education

Retail and E-commerce

Technology and Software

Telecommunications

Insurance

Real Estate

Professional Services

Manufacturing

Hospitality and Tourism

Transportation and Logistics

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Risk Management

Human Resources

Operations

Data Protection

Privacy

Corporate Governance

Customer Service

Marketing

Relevant Roles

Data Protection Officer

Privacy Manager

Compliance Officer

Legal Counsel

Chief Information Security Officer

IT Security Manager

Risk Manager

Operations Director

Human Resources Director

Chief Technology Officer

Information Governance Manager

Corporate Secretary

General Counsel

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Data Privacy Notice

A Malaysian PDPA-compliant privacy notice detailing an organization's personal data collection, usage, and protection practices.

find out more

Cookie Notice

A Malaysian law-compliant notice informing website users about cookie usage, types, purposes, and control options under PDPA requirements.

find out more

Privacy Disclosure Notice

A Malaysian law-compliant document that outlines an organization's personal data collection and processing practices under the Personal Data Protection Act 2010.

find out more

Personal Data Protection Notice

A Malaysian PDPA-compliant privacy notice detailing an organization's personal data collection and processing practices.

find out more

Standard Privacy Notice

A Malaysian PDPA-compliant privacy notice detailing an organization's personal data handling practices and data subject rights.

find out more

General Privacy Notice

A Malaysian PDPA-compliant privacy notice outlining an organization's personal data handling practices and data subject rights.

find out more

Data Protection Privacy Notice

A Malaysian PDPA-compliant privacy notice outlining an organization's personal data collection, processing, and protection practices.

find out more

Privacy Notice Statement

A Malaysian PDPA-compliant Privacy Notice Statement outlining an organization's personal data handling practices and individuals' rights under Malaysian law.

find out more

External Privacy Notice

A Malaysian law-compliant notice explaining how an organization collects, uses, and protects personal data under the Personal Data Protection Act 2010.

find out more

Global Privacy Notice

A privacy notice compliant with Malaysian PDPA and global privacy laws, describing an organization's personal data handling practices and individual privacy rights.

find out more

Website Privacy Notice

A legal document outlining website data collection and privacy practices under Malaysian law (PDPA 2010).

find out more

Data Processing Notice

A Malaysian PDPA-compliant notice explaining how an organization collects, uses, and protects personal data under Malaysian law.

find out more

Privacy Policy Notice

A Malaysian law-compliant document outlining an organization's personal data handling practices under the Personal Data Protection Act 2010.

find out more

Employee Privacy Notice

A Malaysian law-compliant privacy notice template for employers to inform employees about personal data handling under PDPA 2010.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.

Read our Privacy Policy.