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A Data Processing Notice is required whenever an organization collects and processes personal data in the Netherlands. This document fulfills the transparency obligations under Articles 13 and 14 of the GDPR and corresponding provisions of the Dutch UAVG. It must be provided to data subjects at the time their personal data is collected or, if obtained indirectly, within a reasonable period thereafter. The notice should be drafted in clear, straightforward language and must contain specific information about data processing activities, including the purposes and legal bases for processing, data retention periods, and data subject rights. It's particularly important in the Dutch context where the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) actively enforces transparency requirements.

1. Introduction: Identifies the data controller and explains the purpose of the notice

2. Categories of Personal Data: Lists and describes the types of personal data that will be processed

3. Purposes of Processing: Explains why and how the personal data will be processed

4. Legal Basis: Outlines the legal grounds under GDPR for processing personal data

5. Data Retention: Explains how long personal data will be kept and the criteria for determining retention periods

6. Data Subject Rights: Details the rights individuals have regarding their personal data

7. Data Security: Describes measures taken to protect personal data

8. International Transfers: Explains if and how data is transferred outside the EEA

9. Contact Information: Provides details for contacting the data controller and DPO if applicable