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Defamation Demand Letter

Defamation Demand Letter Template for Malaysia

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Defamation Demand Letter

"I need a Defamation Demand Letter to address false statements made about my technology company on social media platforms by a former employee on January 15, 2025, which have caused significant damage to our business relationships and company reputation."

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Document background
The Defamation Demand Letter is a crucial preliminary step in addressing defamation issues under Malaysian law before initiating formal legal proceedings. This document is typically used when an individual, business, or organization has identified specific defamatory statements that have caused or could cause reputational damage. It serves as both a formal notice and a potential pathway to resolution without court intervention. The letter must comply with Malaysian defamation laws, including the Defamation Act 1957 and relevant common law principles. It should clearly identify the defamatory statements, demonstrate their harmful nature, and make specific, reasonable demands for remedy. This document is particularly important in the current digital age, where defamatory content can spread rapidly across multiple platforms and jurisdictions.
Suggested Sections

1. Sender and Recipient Details: Full names, addresses, and contact information of both parties

2. Subject Line: Clear indication that this is a legal notice regarding defamation

3. Introduction: Identifies the sender's legal capacity and the purpose of the letter

4. Factual Background: Detailed description of the defamatory statements, including when, where, and how they were made

5. Legal Basis: Citation of relevant laws and explanation of how the statements constitute defamation

6. Damage or Potential Harm: Description of actual or potential damage to reputation, business, or personal life

7. Demands: Clear list of actions required from the recipient, including retraction, apology, and deadline for response

8. Legal Consequences: Warning of potential legal action if demands are not met

9. Closing: Professional closing with signature block and legal capacity

Optional Sections

1. Previous Correspondence: Reference to any prior attempts to resolve the matter

2. Online Removal Demands: Specific demands for removal of online content, including URLs and platform details

3. Monetary Compensation: Specific demands for monetary compensation if actual damages have occurred

4. Undertaking Template: Proposed written undertaking for the recipient to sign

5. Third Party Notification: Requirements to notify third parties who may have shared or republished the defamatory content

Suggested Schedules

1. Schedule A - Evidence of Defamatory Statements: Copies, screenshots, or transcripts of the defamatory statements

2. Schedule B - Proof of Publication: Evidence showing how widely the defamatory content was disseminated

3. Schedule C - Documentation of Damages: Evidence of actual damages suffered, such as lost business opportunities or canceled contracts

4. Schedule D - Previous Communications: Copies of any relevant previous correspondence between parties

5. Schedule E - Draft Public Apology: Proposed format and wording for the required public apology

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses















Relevant Industries

Media and Entertainment

Professional Services

Healthcare

Education

Retail and Consumer

Financial Services

Technology

Hospitality

Non-Profit Organizations

Public Sector

Politics

Sports and Recreation

Relevant Teams

Legal

Public Relations

Corporate Communications

Human Resources

Compliance

Risk Management

Executive Leadership

Corporate Affairs

Marketing

Media Relations

Relevant Roles

Chief Executive Officer

Managing Director

Public Relations Manager

Corporate Communications Director

Legal Counsel

Compliance Officer

Human Resources Director

Brand Manager

Public Affairs Officer

Media Relations Manager

Risk Management Officer

Company Secretary

Business Development Director

Marketing Manager

Operations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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