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The Department Transfer Letter To Employee is a crucial document in Malaysian corporate practice, used when an organization needs to formally transfer an employee between departments while maintaining legal compliance and clear communication. This document is essential in situations involving internal restructuring, career progression, or operational requirements. It must align with Malaysian employment legislation, particularly the Employment Act 1955 and related regulations. The letter typically includes essential information such as the effective date of transfer, new role details, reporting structure, and any changes to employment terms. It serves multiple purposes: providing legal documentation of the transfer, ensuring clear communication of expectations, and maintaining proper employment records. The document is particularly important in Malaysian context where formal documentation of employment changes is required for both legal compliance and good HR practice.

1. Letter Header: Company letterhead, date, reference number, and employee's details

2. Subject Line: Clear indication that this is a transfer letter

3. Opening Statement: Reference to any prior discussions and confirmation of the transfer decision

4. Transfer Details: New department, position, reporting relationship, and effective date

5. Current Role Summary: Brief mention of current position and department

6. New Role Details: Description of new role, responsibilities, and reporting structure

7. Continuation of Service: Confirmation that service is continuous and previous service is recognized

8. Existing Terms: Statement about continuation of existing employment terms and conditions

9. Closing: Instructions for acceptance and contact person for queries

10. Signature Block: Authority's signature, name, and designation