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1. Matters Arising: Updates on action items from previous meetings, used when there are ongoing matters to track

2. Declarations of Interest: Required when members need to declare any conflicts of interest related to agenda items

3. Voting Results: Include when formal votes are taken on specific matters, recording the counts and decisions

4. Special Announcements: For important departmental announcements that need to be officially recorded

5. Risk Assessment: When specific risks are identified and need to be documented during the meeting

6. Budget Discussion: When financial matters are discussed and need to be recorded separately

1. Attendance Register: Detailed sign-in sheet with signatures of all attendees

2. Supporting Documents: Any presentations, reports, or documents discussed during the meeting

3. Action Items Tracker: Detailed tracking sheet of all action items, their status, and updates

4. Meeting Presentations: Copies of any slides or visual materials presented during the meeting