Graphic Design Contract

Graphic Design Contract Template for Malaysia

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Key Requirements PROMPT example:

"I need a Graphic Design Contract for a one-time branding project starting March 2025, where I'll be hiring a freelance designer to create a logo, business cards, and website graphics, with specific provisions for copyright transfer and three revision rounds."

Document background

The Graphic Design Contract serves as a crucial legal instrument for establishing professional relationships between graphic designers and their clients in Malaysia. This document is essential when engaging design services for projects ranging from brand identity development to marketing materials creation. It clearly defines the scope of work, deliverables, payment terms, and intellectual property rights transfer, while ensuring compliance with Malaysian legislation including the Contracts Act 1950, Copyright Act 1987, and Electronic Commerce Act 2006. The contract protects both parties' interests by clearly outlining responsibilities, revision processes, and dispute resolution mechanisms, making it suitable for both one-off projects and ongoing design service arrangements.

Suggested Sections

1. Parties: Identifies and provides full details of the graphic designer and the client, including business registration numbers if applicable

2. Background: Brief context of the agreement and the parties' intentions to enter into a graphic design service arrangement

3. Definitions: Defines key terms used throughout the agreement including 'Deliverables', 'Design Materials', 'Intellectual Property Rights', etc.

4. Scope of Services: Detailed description of the graphic design services to be provided, including types of designs and number of revisions included

5. Project Timeline: Specifies project milestones, delivery dates, and review periods

6. Payment Terms: Details of fees, payment schedule, expenses, and payment methods

7. Intellectual Property Rights: Provisions regarding ownership and transfer of rights in the design works

8. Revision and Approval Process: Outlines the process for design reviews, feedback, and final approval

9. Confidentiality: Obligations regarding confidential information shared during the project

10. Designer's Obligations: Specific responsibilities and commitments of the graphic designer

11. Client's Obligations: Specific responsibilities and commitments of the client

12. Term and Termination: Duration of the agreement and circumstances for termination

13. General Provisions: Standard clauses including governing law, notices, and entire agreement

Optional Sections

1. Non-Competition: Restrictions on designer working with client's competitors - used for sensitive industry sectors

2. Third-Party Materials: Provisions regarding use of stock images or third-party assets - needed when project involves external resources

3. Portfolio Rights: Designer's right to use completed work in their portfolio - optional based on client's confidentiality needs

4. Subcontracting: Terms for engaging subcontractors - needed if designer may need to outsource parts of the work

5. Insurance: Requirements for professional indemnity insurance - typically for larger projects or corporate clients

6. Moral Rights: Provisions regarding moral rights in the works - important for artistic works where attribution is significant

7. Data Protection: Specific data handling requirements - needed when personal data processing is involved

Suggested Schedules

1. Schedule 1: Project Specifications: Detailed technical specifications, design requirements, and brand guidelines

2. Schedule 2: Fee Schedule: Breakdown of fees, hourly rates, and payment milestones

3. Schedule 3: Deliverables: List of specific deliverables with format specifications and resolution requirements

4. Appendix A: Client Materials: List of materials to be provided by the client (logos, brand assets, etc.)

5. Appendix B: Project Timeline: Detailed project timeline with specific dates and milestones

6. Appendix C: Communication Protocol: Agreed communication channels and response time expectations

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Marketing and Advertising

Creative Industries

Technology

Retail

E-commerce

Media and Entertainment

Professional Services

Education

Healthcare

Fashion and Lifestyle

Hospitality

Financial Services

Real Estate

Manufacturing

Non-profit Organizations

Relevant Teams

Legal

Creative

Marketing

Procurement

Operations

Brand Management

Communications

Project Management

Design

Contracts Administration

Relevant Roles

Graphic Designer

Creative Director

Art Director

Marketing Manager

Brand Manager

Project Manager

Business Owner

Procurement Manager

Legal Counsel

Contracts Administrator

Freelance Designer

Design Coordinator

Communications Manager

Operations Manager

Chief Creative Officer

Chief Marketing Officer

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