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Lease Offer Letter Template for Malaysia

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Key Requirements PROMPT example:

Lease Offer Letter

"I need a Lease Offer Letter for a retail space in Kuala Lumpur's shopping district, with a proposed 3-year lease term starting March 1, 2025, including provisions for retail signage rights and an option to renew for two additional years."

Document background
The Lease Offer Letter is a crucial preliminary document in Malaysian property transactions, used when a property owner or their representative intends to formally propose lease terms to a potential tenant. It serves as the first formal step in the leasing process, outlining key commercial and legal terms before proceeding to a full lease agreement. The document must align with Malaysian legal requirements, including provisions from the National Land Code 1965, Contracts Act 1950, and relevant state legislation. A well-drafted Lease Offer Letter typically includes essential details such as property description, rental terms, tenure, security deposit requirements, and specific conditions of use, while remaining subject to contract. It provides a clear framework for negotiation and sets expectations for both parties before proceeding to formal lease documentation.
Suggested Sections

1. Letter Header: Including date, reference number, and addressee details

2. Subject Line: Clear indication that this is a Lease Offer Letter for the specific property

3. Introduction: Brief introduction identifying the parties and purpose of the letter

4. Property Details: Full description and address of the property being offered for lease

5. Commercial Terms: Key lease terms including rental amount, tenure, security deposit, and payment terms

6. Key Dates: Proposed commencement date, handover date, and offer validity period

7. Basic Obligations: Brief outline of fundamental landlord and tenant obligations

8. Acceptance Method: Instructions on how to accept the offer and next steps

9. Closing: Standard letter closing with signature block for landlord/authorized representative

Optional Sections

1. Renovation/Fitting Out: Include when tenant is permitted to carry out renovations or fitting out works

2. Utilities and Maintenance: Add when there are specific arrangements for utilities or maintenance responsibilities

3. Special Usage Conditions: Include for properties with specific usage restrictions or requirements

4. Option to Renew: Add when offering an option to renew the lease

5. Break Clause: Include when early termination options are being offered

6. Incentives: Add when offering rent-free periods or other incentives

7. Car Parking: Include when car parking facilities are part of the offer

Suggested Schedules

1. Schedule 1 - Property Floor Plan: Detailed floor plan of the premises being offered

2. Schedule 2 - Inventory List: List of fixtures, fittings, and furniture included in the lease

3. Schedule 3 - Service Charges: Breakdown of service charges and other outgoings

4. Schedule 4 - House Rules: Building or property management rules and regulations

5. Appendix A - Renovation Guidelines: Guidelines for renovation works if permitted

6. Appendix B - Required Documents: List of documents required for lease execution

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Relevant Industries

Real Estate

Commercial Property

Residential Property

Retail

Office Space

Industrial

Hospitality

Healthcare

Education

Manufacturing

Logistics

Warehousing

Co-working Space

Relevant Teams

Legal

Facilities Management

Real Estate

Operations

Finance

Procurement

Administration

Risk Management

Compliance

Property Management

Asset Management

Relevant Roles

Property Manager

Facilities Manager

Real Estate Manager

Legal Counsel

Corporate Lawyer

Leasing Manager

Asset Manager

Operations Manager

Commercial Director

Chief Financial Officer

Real Estate Agent

Property Consultant

Business Development Manager

Procurement Manager

Company Secretary

Administration Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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