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Lease Offer Letter Template for Canada

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Key Requirements PROMPT example:

Lease Offer Letter

"I need a Lease Offer Letter for a 5,000 sq ft retail space in downtown Toronto, with a proposed 5-year term starting March 1, 2025, including provisions for tenant improvements and an option to extend for an additional 3 years."

Document background
The Lease Offer Letter is a crucial document in Canadian real estate transactions, serving as the initial formal step in establishing a lease relationship between landlord and tenant. This document is typically used when a property owner or their representative wishes to formally present lease terms to a potential tenant, outlining key commercial aspects such as rental rates, term length, and conditions. The Lease Offer Letter helps parties establish clear intentions and basic terms before investing time and resources in negotiating a full lease agreement. It needs to comply with relevant provincial property laws and regulations, as property matters in Canada fall under provincial jurisdiction. While not as detailed as a full lease agreement, the Lease Offer Letter should contain sufficient information for both parties to understand the proposed arrangement and make an informed decision about proceeding with the lease negotiations.
Suggested Sections

1. Date and Address Block: Formal letter heading including current date and recipient's full address

2. Property Details: Clear identification and description of the premises being offered for lease

3. Key Commercial Terms: Essential lease terms including rent, term length, commencement date, and permitted use

4. Financial Terms: Details of rent, deposits, utilities, maintenance fees, and other financial obligations

5. Timeline and Process: Deadline for acceptance and next steps in the leasing process

6. Signature Block: Space for signatures, names, and titles of authorized representatives

Optional Sections

1. Tenant Improvement Allowance: Include when offering funds for property modifications or improvements

2. Conditions Precedent: Include when the offer is subject to specific conditions such as board approval or due diligence

3. Extension Options: Include when offering specific terms for lease extension or renewal

4. Early Occupancy Terms: Include when allowing tenant access before lease commencement for setup or improvements

5. Subject to Lease: Include when specifying that a formal lease agreement will need to be negotiated and signed

Suggested Schedules

1. Floor Plan: Drawing or plan showing the specific area being offered for lease

2. Financial Summary: Detailed breakdown of all financial terms including rent escalations and additional costs

3. Preliminary Lease Terms: High-level summary of key lease terms that will be included in the final lease agreement

4. Building Rules and Regulations: Summary of key building rules and operational guidelines

5. Proposed Timeline: Schedule of key dates including due diligence period, lease signing, and occupancy

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Relevant Industries

Real Estate

Retail

Office Space

Industrial

Healthcare

Education

Hospitality

Technology

Professional Services

Manufacturing

Warehousing

Entertainment

Relevant Teams

Real Estate

Legal

Operations

Finance

Facilities Management

Business Development

Property Management

Asset Management

Risk Management

Corporate Services

Relevant Roles

Property Manager

Real Estate Manager

Facilities Manager

Commercial Leasing Agent

Real Estate Broker

Corporate Real Estate Manager

Asset Manager

Operations Director

Chief Financial Officer

Legal Counsel

Business Development Manager

Site Selection Manager

Expansion Manager

Regional Manager

Chief Operating Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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