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Proxy Shareholder Agreement Template for Malaysia

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Key Requirements PROMPT example:

Proxy Shareholder Agreement

"I need a Proxy Shareholder Agreement for my Malaysian technology company where I'll appoint a local proxy to vote on my behalf at all shareholder meetings until March 2025, but with restrictions on voting for major acquisitions or company dissolution."

Document background
The Proxy Shareholder Agreement is a crucial document in Malaysian corporate governance that enables shareholders to delegate their voting rights and decision-making authority to a trusted representative. This arrangement is particularly valuable when shareholders cannot personally attend meetings, have multiple business interests, or require professional representation in corporate matters. The agreement must comply with the Malaysian Companies Act 2016 and relevant securities regulations, making it essential for both private and public companies. A well-drafted Proxy Shareholder Agreement typically includes detailed provisions on voting rights, term of proxy, revocation conditions, and the proxy's duties, while also addressing potential conflicts of interest and reporting requirements. This document is commonly used in situations involving overseas shareholders, family businesses, investment holdings, and corporate restructuring scenarios.
Suggested Sections

1. Parties: Identifies and provides details of the Principal Shareholder and the appointed Proxy

2. Background: Context of the agreement, including details of the company whose shares are subject to the proxy arrangement

3. Definitions: Defines key terms used throughout the agreement including 'Proxy Rights', 'Shares', 'Voting Rights', etc.

4. Appointment of Proxy: Formal appointment clause establishing the proxy relationship and its general nature

5. Scope of Proxy Rights: Detailed description of the rights being granted to the proxy, including voting rights and any limitations

6. Duration and Termination: Specifies the term of the proxy arrangement and circumstances for termination

7. Obligations of the Proxy: Details the duties and responsibilities of the proxy when exercising their rights

8. Rights Retained by Principal: Specifies what rights the principal shareholder retains despite the proxy arrangement

9. Representations and Warranties: Standard warranties from both parties regarding their capacity and authority

10. Governing Law and Jurisdiction: Specifies Malaysian law as governing law and determines jurisdiction for disputes

11. Notices: Specifies how formal communications between parties should be made and delivered

12. Execution: Signature blocks and execution formalities

Optional Sections

1. Proxy Compensation: Include when the proxy is to receive payment or compensation for their services

2. Confidentiality: Include when sensitive company information may be shared with the proxy

3. Specific Voting Instructions: Include when the principal wishes to provide standing instructions for specific types of votes

4. Sub-Proxy Rights: Include when the proxy may be allowed to appoint a sub-proxy in certain circumstances

5. Competing Interests: Include when the proxy may have interests in competing businesses

6. Digital Voting Provisions: Include when electronic or online voting may be utilized

7. Emergency Proxy Provisions: Include when backup proxy arrangements need to be specified

Suggested Schedules

1. Schedule 1 - Share Details: Details of the shares subject to the proxy arrangement, including share certificates numbers and class of shares

2. Schedule 2 - Company Information: Detailed information about the company whose shares are subject to the proxy arrangement

3. Schedule 3 - Voting Guidelines: Specific guidelines or policies for how the proxy should vote in various circumstances

4. Schedule 4 - Fee Structure: If applicable, details of any fees or compensation structure for the proxy

5. Appendix A - Form of Proxy Notice: Standard form to be used when the proxy exercises voting rights

6. Appendix B - Termination Notice: Standard form for terminating the proxy arrangement

7. Appendix C - Conflict Disclosure Form: Standard form for disclosing any conflicts of interest that may arise

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



























Clauses























Relevant Industries

Financial Services

Banking

Investment Management

Professional Services

Manufacturing

Technology

Real Estate

Healthcare

Retail

Energy

Telecommunications

Family Businesses

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board Secretariat

Shareholder Relations

Risk Management

Executive Management

Investment Operations

Administrative Support

Relevant Roles

Company Secretary

Corporate Lawyer

Legal Counsel

Compliance Officer

Board Director

Chief Executive Officer

Chief Legal Officer

Investment Manager

Shareholder Relations Manager

Corporate Governance Officer

Risk Manager

Managing Director

Company Director

Legal Administrator

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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