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Proxy Shareholder Agreement
"I need a Proxy Shareholder Agreement for my Malaysian technology company where I'll appoint a local proxy to vote on my behalf at all shareholder meetings until March 2025, but with restrictions on voting for major acquisitions or company dissolution."
1. Parties: Identifies and provides details of the Principal Shareholder and the appointed Proxy
2. Background: Context of the agreement, including details of the company whose shares are subject to the proxy arrangement
3. Definitions: Defines key terms used throughout the agreement including 'Proxy Rights', 'Shares', 'Voting Rights', etc.
4. Appointment of Proxy: Formal appointment clause establishing the proxy relationship and its general nature
5. Scope of Proxy Rights: Detailed description of the rights being granted to the proxy, including voting rights and any limitations
6. Duration and Termination: Specifies the term of the proxy arrangement and circumstances for termination
7. Obligations of the Proxy: Details the duties and responsibilities of the proxy when exercising their rights
8. Rights Retained by Principal: Specifies what rights the principal shareholder retains despite the proxy arrangement
9. Representations and Warranties: Standard warranties from both parties regarding their capacity and authority
10. Governing Law and Jurisdiction: Specifies Malaysian law as governing law and determines jurisdiction for disputes
11. Notices: Specifies how formal communications between parties should be made and delivered
12. Execution: Signature blocks and execution formalities
1. Proxy Compensation: Include when the proxy is to receive payment or compensation for their services
2. Confidentiality: Include when sensitive company information may be shared with the proxy
3. Specific Voting Instructions: Include when the principal wishes to provide standing instructions for specific types of votes
4. Sub-Proxy Rights: Include when the proxy may be allowed to appoint a sub-proxy in certain circumstances
5. Competing Interests: Include when the proxy may have interests in competing businesses
6. Digital Voting Provisions: Include when electronic or online voting may be utilized
7. Emergency Proxy Provisions: Include when backup proxy arrangements need to be specified
1. Schedule 1 - Share Details: Details of the shares subject to the proxy arrangement, including share certificates numbers and class of shares
2. Schedule 2 - Company Information: Detailed information about the company whose shares are subject to the proxy arrangement
3. Schedule 3 - Voting Guidelines: Specific guidelines or policies for how the proxy should vote in various circumstances
4. Schedule 4 - Fee Structure: If applicable, details of any fees or compensation structure for the proxy
5. Appendix A - Form of Proxy Notice: Standard form to be used when the proxy exercises voting rights
6. Appendix B - Termination Notice: Standard form for terminating the proxy arrangement
7. Appendix C - Conflict Disclosure Form: Standard form for disclosing any conflicts of interest that may arise
Authors
Financial Services
Banking
Investment Management
Professional Services
Manufacturing
Technology
Real Estate
Healthcare
Retail
Energy
Telecommunications
Family Businesses
Legal
Corporate Secretariat
Compliance
Corporate Governance
Board Secretariat
Shareholder Relations
Risk Management
Executive Management
Investment Operations
Administrative Support
Company Secretary
Corporate Lawyer
Legal Counsel
Compliance Officer
Board Director
Chief Executive Officer
Chief Legal Officer
Investment Manager
Shareholder Relations Manager
Corporate Governance Officer
Risk Manager
Managing Director
Company Director
Legal Administrator
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