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Rent Due Letter

Rent Due Letter Template for Malaysia

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Key Requirements PROMPT example:

Rent Due Letter

"I need a Rent Due Letter for my tenant who has missed their January 2025 rent payment of RM 3,500 for my commercial property in Kuala Lumpur, with a final payment deadline of February 15, 2025."

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Document background
A Rent Due Letter is a crucial document in the Malaysian property management landscape, used when tenants have failed to pay their rent by the agreed-upon date. This document serves as a formal demand for payment and is often the first step in the rent recovery process under Malaysian law. It should be issued promptly after rent becomes overdue and must comply with the requirements of the Distress Act 1951 and related Malaysian legislation. The letter typically includes specific details about the property, the amount owed, payment deadline, and consequences of non-payment. While maintaining a professional tone, the Rent Due Letter establishes a paper trail that could be valuable if legal action becomes necessary. It's essential to ensure the letter is clear, accurate, and contains all legally required elements to be effective in Malaysian jurisdiction.
Suggested Sections

1. Sender Details: Full name, address, and contact information of the landlord or property management company

2. Date: Current date of the letter

3. Recipient Details: Full name and address of the tenant

4. Property Reference: Clear identification of the rental property address and unit number

5. Subject Line: Clear indication that this is a rent due notice

6. Outstanding Amount: Specific amount of rent owed with due dates

7. Payment Instructions: Clear instructions on how and where to make the payment

8. Payment Deadline: Specific deadline by which the payment must be made

9. Legal Consequences: Statement of potential actions if payment is not received

10. Closing: Professional closing with contact information for questions or concerns

Optional Sections

1. Payment History: Include when there is a pattern of late payments or multiple missed payments

2. Previous Notifications: Reference to prior communications regarding the overdue rent

3. Payment Plan Option: Offered when the landlord is willing to consider alternative payment arrangements

4. Late Fees: Include if additional fees are being charged as per the lease agreement

5. Good Faith Statement: Include for first-time late payments or when maintaining positive relations is priority

Suggested Schedules

1. Schedule A - Payment Summary: Detailed breakdown of all outstanding amounts including rent, late fees, and other charges

2. Schedule B - Payment History: Record of previous payments and missed payments

3. Schedule C - Communication Log: List of previous attempts to collect rent or communications regarding payment

4. Appendix 1 - Relevant Lease Clauses: Copy of specific lease clauses relating to rent payment and late fees

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
















Clauses














Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail Property

Industrial Property

Student Housing

Serviced Apartments

Mixed-Use Development

Relevant Teams

Legal

Property Management

Finance

Collections

Asset Management

Tenant Relations

Operations

Accounts Receivable

Real Estate Operations

Administrative

Relevant Roles

Property Manager

Real Estate Manager

Leasing Manager

Legal Counsel

Property Administrator

Finance Manager

Collections Specialist

Asset Manager

Tenant Relations Manager

Real Estate Officer

Housing Officer

Accounts Receivable Specialist

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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