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90 Day Disciplinary Probation Letter Template for Nigeria

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Key Requirements PROMPT example:

90 Day Disciplinary Probation Letter

"I need a 90 Day Disciplinary Probation Letter for a software developer who has consistently missed project deadlines and produced code with high error rates over the past quarter, with the probation period to commence from January 15, 2025."

Document background
The 90 Day Disciplinary Probation Letter is a crucial HR document used in Nigerian organizations when an employee's performance or conduct falls below acceptable standards. This document is typically issued after previous informal or formal warnings and represents a serious step in the progressive discipline process. It is designed to comply with Nigerian Labour Law requirements, particularly the Labour Act Chapter 198 and constitutional provisions for fair hearing. The letter serves multiple purposes: documenting the disciplinary action, clearly communicating performance expectations, establishing a structured monitoring period, and protecting both employer and employee interests through proper documentation. It should be used when there is a need for formal performance monitoring and improvement, but before considering termination, giving the employee a final opportunity to meet required standards.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and employee details including name, position, and department

2. Subject Line: Clear indication that this is a disciplinary probation notice

3. Current Performance Issues: Detailed description of the specific performance issues or conduct violations that led to this action

4. Previous Warnings: Reference to any prior verbal or written warnings related to these issues

5. Probation Terms: Clear statement of the 90-day probation period with start and end dates

6. Performance Expectations: Specific, measurable performance improvements required during the probation period

7. Support and Resources: Description of any support, training, or resources that will be provided to help the employee improve

8. Monitoring Process: How and when the employee's progress will be monitored and evaluated

9. Consequences: Clear statement of what happens if performance does not improve (potential termination) or does improve (return to regular status)

10. Acknowledgment: Space for employee signature acknowledging receipt and understanding of the letter

Optional Sections

1. Performance Improvement Plan: Detailed week-by-week or month-by-month plan for improvement, used when specific metrics or milestones need to be tracked

2. Interim Review Dates: Schedule of specific review meetings, included when more frequent monitoring is required

3. Union Representative Notice: Reference to union involvement, required if employee is under union representation

4. External Training Requirements: Details of required external training or certifications, included if specific skills need to be acquired

5. Medical Examination Requirement: Request for medical evaluation if health issues are cited as affecting performance

6. Temporary Reassignment: Details of any temporary role or responsibility changes during probation period

Suggested Schedules

1. Performance History Documentation: Copies of previous performance reviews or warnings

2. Specific Incident Reports: Documentation of specific incidents that led to disciplinary action

3. Performance Metrics: Detailed metrics and KPIs that will be used to evaluate improvement

4. Meeting Schedule: Calendar of scheduled review meetings and check-ins

5. Resource Access Details: Information about accessing required training or support resources

6. Employee Response Form: Template for employee to provide written response to probation notice

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Relevant Industries

Banking and Finance

Manufacturing

Technology

Healthcare

Education

Retail

Construction

Oil and Gas

Telecommunications

Professional Services

Public Sector

Transportation and Logistics

Hospitality

Mining

Agriculture

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Management

Operations

Administration

Industrial Relations

Personnel Management

Corporate Affairs

Relevant Roles

HR Manager

HR Director

Department Head

Line Manager

Supervisor

Team Leader

Project Manager

Operations Manager

General Manager

Managing Director

Chief Human Resources Officer

Employee Relations Manager

Legal Counsel

Compliance Officer

Department Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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