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90 Day Disciplinary Probation Letter
"I need a 90 Day Disciplinary Probation Letter for a software developer who has consistently missed project deadlines and produced code with high error rates over the past quarter, with the probation period to commence from January 15, 2025."
1. Letter Header: Company letterhead, date, reference number, and employee details including name, position, and department
2. Subject Line: Clear indication that this is a disciplinary probation notice
3. Current Performance Issues: Detailed description of the specific performance issues or conduct violations that led to this action
4. Previous Warnings: Reference to any prior verbal or written warnings related to these issues
5. Probation Terms: Clear statement of the 90-day probation period with start and end dates
6. Performance Expectations: Specific, measurable performance improvements required during the probation period
7. Support and Resources: Description of any support, training, or resources that will be provided to help the employee improve
8. Monitoring Process: How and when the employee's progress will be monitored and evaluated
9. Consequences: Clear statement of what happens if performance does not improve (potential termination) or does improve (return to regular status)
10. Acknowledgment: Space for employee signature acknowledging receipt and understanding of the letter
1. Performance Improvement Plan: Detailed week-by-week or month-by-month plan for improvement, used when specific metrics or milestones need to be tracked
2. Interim Review Dates: Schedule of specific review meetings, included when more frequent monitoring is required
3. Union Representative Notice: Reference to union involvement, required if employee is under union representation
4. External Training Requirements: Details of required external training or certifications, included if specific skills need to be acquired
5. Medical Examination Requirement: Request for medical evaluation if health issues are cited as affecting performance
6. Temporary Reassignment: Details of any temporary role or responsibility changes during probation period
1. Performance History Documentation: Copies of previous performance reviews or warnings
2. Specific Incident Reports: Documentation of specific incidents that led to disciplinary action
3. Performance Metrics: Detailed metrics and KPIs that will be used to evaluate improvement
4. Meeting Schedule: Calendar of scheduled review meetings and check-ins
5. Resource Access Details: Information about accessing required training or support resources
6. Employee Response Form: Template for employee to provide written response to probation notice
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Professional Services
Public Sector
Transportation and Logistics
Hospitality
Mining
Agriculture
Human Resources
Legal
Compliance
Employee Relations
Management
Operations
Administration
Industrial Relations
Personnel Management
Corporate Affairs
HR Manager
HR Director
Department Head
Line Manager
Supervisor
Team Leader
Project Manager
Operations Manager
General Manager
Managing Director
Chief Human Resources Officer
Employee Relations Manager
Legal Counsel
Compliance Officer
Department Manager
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