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The Cash Shortage Disciplinary Warning Letter is a crucial document used in Nigerian business operations when an employee responsible for handling cash is found to have discrepancies in their cash management duties. This document is implemented in accordance with Nigerian Labour Act requirements and serves as a formal record of the disciplinary action. It is typically issued after a thorough investigation confirms a cash shortage, and when the employer wishes to maintain employment while addressing the issue formally. The letter includes specific details about the incident, evidence of the shortage, required corrective actions, and potential consequences of future infractions. It provides protection for both employer and employee by documenting the incident and response in a legally compliant manner, while establishing a clear record for potential future reference.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is a disciplinary warning letter regarding cash shortage

3. Incident Details: Specific details of the cash shortage incident including date, amount, and circumstances of discovery

4. Previous History: Reference to any previous cash handling issues or relevant disciplinary matters

5. Evidence: Summary of evidence supporting the cash shortage finding, such as audit results or cash counts

6. Impact Statement: Explanation of how this incident affects the business and breach of trust

7. Disciplinary Action: Clear statement of this being a formal warning and its implications

8. Corrective Actions: Specific requirements for improvement and preventing future incidents

9. Consequences: Clear outline of what will happen if similar incidents occur in the future

10. Acknowledgment: Space for employee signature acknowledging receipt of the warning