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Debt Clearance Letter Template for Nigeria

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Key Requirements PROMPT example:

Debt Clearance Letter

"I need a Debt Clearance Letter for a corporate loan that will be fully paid off by March 15, 2025, confirming that ABC Manufacturing Ltd has cleared its entire outstanding balance of ₦25 million to XYZ Bank, including all interest and penalties."

Document background
The Debt Clearance Letter is a vital document in Nigerian business and financial practice, used when a debt has been fully settled and the creditor needs to provide formal confirmation of the clearance. This document serves multiple purposes: it provides legal protection for the debtor against future claims, offers evidence of debt settlement for accounting and tax purposes, and helps maintain clear financial records. The letter must comply with Nigerian legislation, including the Evidence Act 2011 and Contract Law, and typically includes details of the original debt, confirmation of settlement, and a clear release statement. A Debt Clearance Letter is particularly important in Nigeria's business environment where formal documentation of financial transactions is crucial for legal and regulatory compliance.
Suggested Sections

1. Letter Header: Includes date, sender's details, recipient's details, and reference number

2. Subject Line: Clear indication that this is a Debt Clearance Letter with reference to specific debt/account

3. Debt Identification: Details of the original debt including amount, date incurred, and any reference numbers

4. Settlement Confirmation: Clear statement confirming that the debt has been fully settled and paid

5. Release Statement: Formal declaration that the debtor is released from all obligations related to the specified debt

6. Legal Authority: Statement of the signatory's authority to issue the clearance letter

7. Closing: Signature block with name, title, and contact information of the authorized signatory

Optional Sections

1. Payment Details: Include when specific payment information needs to be referenced, such as payment method, date, and amount

2. Conditional Statements: Used when the clearance is subject to specific conditions (e.g., check clearance)

3. Future Obligations: Include when there are remaining obligations or other accounts that are not covered by this clearance

4. Non-Revival Clause: Optional clause stating that the debt cannot be revived under any circumstances

5. Witness Section: Include when local practice or specific circumstances require witness signatures

Suggested Schedules

1. Payment History: Detailed record of all payments made towards the settlement of the debt

2. Original Debt Documentation: Copies or references to the original debt agreement or documentation

3. Bank Statements: Proof of final payment or settlement transaction

4. Authorization Documents: Any power of attorney or corporate authorization documents if relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses



















Relevant Industries

Banking & Financial Services

Legal Services

Real Estate

Manufacturing

Retail

Construction

Healthcare

Education

Telecommunications

Professional Services

Small Business

Consumer Services

Relevant Teams

Finance

Legal

Accounts Receivable

Credit Control

Collections

Treasury

Risk Management

Compliance

Corporate Secretariat

Operations

Relevant Roles

Finance Manager

Credit Controller

Accounts Receivable Manager

Legal Counsel

Company Secretary

Chief Financial Officer

Credit Manager

Collections Manager

Financial Controller

Debt Recovery Officer

Account Manager

Treasury Manager

Risk Manager

Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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