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The Past Due Collection Letter is a critical document in Nigerian business operations, used when previous attempts to collect payment have been unsuccessful and formal written demand becomes necessary. It serves as both a collection tool and a legal record, potentially forming part of future legal proceedings if debt recovery requires court intervention. The document must comply with Nigerian debt collection regulations, including the Recovery of Debts and Financial Malpractices in Banks and Other Financial Institutions Act, while also adhering to Central Bank of Nigeria guidelines on fair debt collection practices. The letter typically follows after informal collection attempts and precedes more serious legal actions, making it an important step in the debt recovery process. It should be drafted to be clear, professional, and legally compliant while maintaining the possibility of preserving business relationships where appropriate.

1. Letterhead and Date: Company letterhead with full contact details and current date

2. Recipient Details: Full name and address of the debtor, including any reference numbers

3. Subject Line: Clear indication that this is a past due notice/collection letter with reference numbers

4. Debt Details: Specific information about the original debt, including date incurred, original amount, and current balance with interest

5. Payment History: Brief summary of previous payments and missed payment dates

6. Payment Demand: Clear statement of the amount due and deadline for payment

7. Payment Instructions: Specific information about how and where to make the payment

8. Legal Notice: Statement about legal consequences of non-payment and reference to relevant Nigerian laws

9. Contact Information: Details of who to contact for questions or to arrange payment

10. Signature Block: Official signature, name, and title of the authorized representative