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General Meeting Resolution Template for Nigeria

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Key Requirements PROMPT example:

General Meeting Resolution

"I need a General Meeting Resolution for our upcoming Annual General Meeting scheduled for March 15, 2025, to approve the company's financial statements, declare an annual dividend, and reappoint our external auditors PwC Nigeria."

Document background
A General Meeting Resolution is a crucial corporate governance document used to record and formalize decisions made by shareholders during a company's general meeting in Nigeria. This document type is required under the Companies and Allied Matters Act (CAMA) 2020 and must be filed with the Corporate Affairs Commission. It serves multiple purposes: documenting meeting proceedings, recording attendance and quorum, capturing exact wordings of resolutions passed, and providing evidence of shareholder approval for corporate actions. The resolution document is essential for maintaining corporate records, demonstrating regulatory compliance, and implementing approved company decisions. It may be required for various corporate actions such as changing company structure, appointing directors, approving financial statements, or modifying the company's constitution.
Suggested Sections

1. Meeting Details: Date, time, venue, and type of meeting (Annual General Meeting or Extraordinary General Meeting)

2. Attendance and Quorum: List of attendees, confirmation of quorum requirements being met as per company's articles

3. Notice Confirmation: Confirmation that proper notice was given as required by CAMA 2020

4. Chairperson: Identity of the meeting's chairperson and confirmation of their appointment

5. Previous Minutes: Confirmation of previous meeting minutes (if applicable)

6. Resolutions: Clear statement of each resolution presented and voted upon

7. Voting Results: Record of how votes were cast and the outcome of each resolution

8. Closure: Time of meeting closure and chairperson's signature

Optional Sections

1. Proxies: Details of proxy appointments and representations (when proxies are present)

2. Special Business: For any matters requiring special resolution or special notice

3. Directors' Interests: Declaration of directors' interests in resolutions (when applicable)

4. Corporate Representatives: Details of corporate shareholders' representatives (when corporate shareholders are present)

5. Adjournment Details: If meeting was adjourned, details of adjournment and reconvening

Suggested Schedules

1. Attendance Register: Detailed list of all attendees including shareholders, proxies, and observers

2. Proxy Forms: Copies of valid proxy forms submitted for the meeting

3. Notice of Meeting: Copy of the original meeting notice and proof of distribution

4. Voting Records: Detailed breakdown of votes cast for each resolution

5. Supporting Documents: Any relevant documents referenced in the resolutions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






















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Relevant Industries

Financial Services

Manufacturing

Technology

Real Estate

Energy

Healthcare

Retail

Telecommunications

Agriculture

Mining

Construction

Transportation

Education

Professional Services

Media and Entertainment

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board Secretariat

Regulatory Affairs

Corporate Affairs

Investor Relations

Risk Management

Corporate Communications

Relevant Roles

Company Secretary

Legal Counsel

Corporate Governance Officer

Compliance Officer

Board Director

Chief Executive Officer

Chief Financial Officer

Corporate Affairs Manager

Legal Manager

Risk Manager

Regulatory Compliance Manager

Corporate Communications Manager

Investor Relations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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