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General Meeting Resolution

General Meeting Resolution Template for Pakistan

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Key Requirements PROMPT example:

General Meeting Resolution

"I need a General Meeting Resolution for our upcoming Annual General Meeting scheduled for March 15, 2025, which will cover standard agenda items including financial statement approval, dividend declaration, and appointment of auditors for our private limited company based in Karachi."

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Document background
A General Meeting Resolution is a fundamental corporate document required under Pakistani law to formally record decisions made during company general meetings. It is essential for maintaining corporate governance records and ensuring compliance with the Companies Act 2017 and SECP regulations. This document type is used whenever a company holds an Annual General Meeting (AGM) or Extraordinary General Meeting (EGM), documenting crucial decisions such as appointment of directors, approval of financial statements, declaration of dividends, or changes to company structure. The resolution must follow specific formatting and content requirements under Pakistani law, including proper authentication by authorized signatories. It serves as legal evidence of corporate decisions and may be required for various corporate actions, regulatory filings, or legal proceedings.
Suggested Sections

1. Meeting Details: Specifies the company name, registration number, meeting date, time, venue/mode (physical/virtual/hybrid), and type of meeting (AGM/EGM)

2. Attendance and Quorum: Records the members present, percentage of shareholding represented, and confirmation of quorum requirements being met

3. Notice and Compliance: Confirms proper notice was given and compliance with relevant provisions of the Companies Act 2017 and company's articles

4. Chair Appointment: Records who chaired the meeting and their appointment process

5. Resolutions: Clear statement of each resolution proposed, voted upon, and passed, including voting results

6. Closure: Formal closing of the meeting with time noted

7. Authentication: Signatures of the Chairman and Company Secretary, company seal if required

Optional Sections

1. Proxy Details: Include when proxies are present at the meeting, listing proxy holders and their representing members

2. Special Business: Required when dealing with matters beyond ordinary business as defined in Companies Act 2017

3. Dissenting Notes: Include when there are formal objections or dissenting votes that need to be recorded

4. Video Conference Details: Required when meeting is held virtually or in hybrid mode, including technical details and confirmation of compliance with SECP requirements

Suggested Schedules

1. Attendance Register: Detailed list of all attendees including members, proxies, and corporate representatives with shareholding details

2. Voting Results: Detailed breakdown of votes cast for each resolution (For, Against, Abstain)

3. Supporting Documents: Any relevant documents referenced in the resolutions such as financial statements, auditor's reports, or proposed amendments

4. Notice of Meeting: Copy of the original meeting notice and proof of its circulation

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Relevant Industries

Banking and Financial Services

Manufacturing

Technology and IT

Real Estate and Construction

Retail and Consumer Goods

Energy and Utilities

Healthcare and Pharmaceuticals

Telecommunications

Transportation and Logistics

Professional Services

Mining and Natural Resources

Agriculture and Food Processing

Education

Media and Entertainment

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board Secretariat

Regulatory Affairs

Corporate Affairs

Shareholder Relations

Executive Office

Administrative Services

Relevant Roles

Company Secretary

Chief Executive Officer

Board Director

Corporate Counsel

Legal Manager

Compliance Officer

Corporate Governance Officer

Board Chairman

Chief Financial Officer

Legal Director

Corporate Affairs Manager

Regulatory Compliance Manager

Company Administrator

Shareholder Relations Manager

Corporate Communications Director

Industries





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