The Letter of Intent to Continue Service is a crucial business document used in the Nigerian business environment when parties wish to formally express their intention to maintain an existing service relationship. This document type is particularly relevant when approaching the end of a current service period or when there's a need to document the intention to continue services before finalizing a formal extension or renewal. It typically includes references to the existing arrangement, any proposed modifications, and the intended duration of continuation. Under Nigerian law, while not always legally binding in all aspects, it serves as a formal declaration of intent and can create certain legal obligations. The document is commonly used across various industries and is especially important in regulated sectors where service continuity documentation is required. It helps maintain business relationships while new terms are being negotiated or when a formal extension is being prepared.
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1. Letter Header: Formal business letter header including date, recipient's name, title, company name, and address
2. Reference Line: Clear reference to existing service arrangement including contract numbers or other identifiers
3. Subject Line: Clear indication that this is a Letter of Intent to Continue Service
4. Opening Statement: Formal greeting and introduction identifying the sender and their authority to issue the letter
5. Current Service Reference: Brief description of the current service arrangement and its terms
6. Statement of Intent: Clear expression of intention to continue the service relationship
7. Key Terms Reference: Reference to any key terms or conditions that will continue or change
8. Timeline: Proposed duration of service continuation and any relevant dates
9. Next Steps: Clear outline of the process moving forward, including any required actions from either party
10. Closing: Formal closing statement, signature block, and contact information
1. Proposed Changes: Include this section if any modifications to the existing service terms are being proposed
2. Performance Review: Optional section reviewing the service performance to date, particularly relevant if using as justification for continuation
3. Commercial Terms: Include if there are specific pricing or payment terms that need to be highlighted or modified
4. Regulatory Compliance: Include if there are specific regulatory requirements or changes that need to be addressed
5. Confidentiality Statement: Include if the letter contains sensitive business information requiring explicit confidentiality
1. Current Service Scope: Detailed outline of the current services being provided (if complex or detailed)
2. Performance Metrics: Summary of key performance indicators and service levels (if relevant)
3. Pricing Schedule: Detailed breakdown of current and/or proposed pricing (if changes are being made)
4. Timeline Schedule: Detailed timeline for service continuation and any transition periods
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